Human Resource Assistant

JOB SUMMARY:The Human Resource Assistant assists the Human Resources team in the development implementation and administration of HR policies and programs to support Institutional business objectives. Incumbent must assist in evaluating policies and practices and initiating improvements to ensure compliance when warranted. This position is an integral part of the Institutions initiative to standardize HR activities across the organization.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES:

• Perform data entry and administration of applicable employee data in the HRIS system i.e. personal information job title changes employee data maintenance etc.;
• Create employee files for new employees Institution-wide ensuring documents are on the share drive and in the physical file in the appropriate file cabinet;
• Assist in overseeing HR records in the File Room and on the share drive manage updated employee documents as received maintain files for both current and termed employees archiving as necessary;
• Assist in auditing updating and maintaining postings on CWDS and Employ Florida to ensure compliance;
• Responds to and completes verification of employment inquiries;
• Monitor and provide support to the business during annual processes such as performance evaluations compensation and rewards and headcount planning;
• Assist in the coordination of recognition programs for example birthday recognition service anniversary company celebrations etc.;
• Assist with benefit renewals enrollments terminations and status changes;
• Keeps records of personnel transactions such as hires promotions transfers performance reviews and terminations and employee statistics for government reporting;
• Perform HR functions including but not limited to recruiting employee relations data analytics benefit coordination etc. across all locations (i.e. Elmira Erie Bradenton Greensburg DeFuniak Springs etc.);
• Assist the talent acquisition function by sourcing recruiting onboarding and orienting for entry-level positions as assigned;
• Plan schedule and coordinate processes related to employment including reference background or drug screen;
• Assist in the development of HR solutions by collecting and analyzing information and recommending courses of action;
• Provide day to day performance management guidance to employees (i.e. coaching counseling career development staffing management to assigned groups disciplinary actions and the like);
• Assist managers and employees in understanding and applying people tools policies and procedures in order to maximize employee performance achieve organizational effectiveness improve employee engagement and ensure compliance;
• Help in the administration of various human resources plans and procedures for all company personnel;
• Assist in development and implementation of personnel policies and procedures;
• Communicate changes in Institutional personnel policies and procedures and ensure proper compliance is followed;
• May participate in the investigation and resolution of ongoing employee relations issues anticipates problems whenever possible and assists in the development recommendation and initiation of appropriate steps for resolution;
• Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction;
• Participate in scholarly activity so to enrich and broaden the student learning experience;
• Commit to being a representative of LECOM by being actively involved in the community including but not limited to serving on Boards participating in community fundraisers and overall outreach; and
• Accept other duties needed/assigned for the Institutions needs.

EOE/AA/M/F/Vets/Disabled

KNOWLEDGE SKILLS ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate with or without reasonable accommodations that the essential functions of the job can be performed.

• High degree of comfort with technology and reporting; advanced data entry and computer skills with high proficiency in Outlook Word Excel PowerPoint and others;
• Must be trained and certified on the Institutional Data Systems (Meditech Kronos Cadient Talent Banner NeoEd Selerix CWDS Employ Florida and others);
• Compliance with internal state and federal regulations;
• Effectively using interpersonal and communications skills including tact and diplomacy;
• Effectively using organizational and planning skills including attention to detail and follow-through;
• Maintaining confidentiality of work-related information and materials concerning both patient (HIPAA) and student privacy (FERPA);
• Demonstrated communication skills both written and verbal;
• Solid understanding of a variety of employment law areas including employee relations diversity benefits staffing and immigration;
• Strong interpersonal facilitation presentation and negotiation skills;
• Ability to manage own time and workload juggling conflicting priorities;
• Ability to effectively manage multiple assignments across all campus locations in a high-touch personal way;
• Ability to develop creative solutions;
• Ability to assess skills in employment candidates;
• Must be able to work effectively under pressure in a fast-paced environment;
• Must be confident in handling ambiguity and fluid situations and have an abundance of common sense and pragmatism;
• Must be able to work with individuals at all levels in the organization and throw equal enthusiasm behind the more routine hands-on activities as well as those requiring a higher profile;
• Maintaining an established work schedule;
• Be able to be flexible to accept other duties needed/assigned for the Institutions needs;
• The ability to work cooperatively and collegially with others consistent with a workplace of dignity and respect and EEO rules and regulations;
• The ability to report to work as scheduled ready to devote full attention and energy to the important work of LECOM; and
• The ability to accept work directives from managers and supervisors in a respectful and cooperative manner.

MINIMUM QUALIFICATIONS:
Education and experience equivalent to:Education and experience equivalent to: an undergraduate degree required; preferably in Human Resources Business or related field. Masters degree experience of 2-5 years in HR or a similar job responsibility preferred. Computer and online interactive knowledge a must.