Early Careers Administrator

London - UK

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Were looking for a highly organised and detail oriented Early Careers Recruitment Administrator to support the delivery of a smooth and engaging recruitment and onboarding experience for our early careers candidates. This role is central to ensuring everything runs efficiently from initial candidate contact through to onboarding.

Candidate Support: Respond to queries from candidates via phone and email providing helpful and timely information at every stage of the recruitment journey.
Inbox Management: Monitor and manage several shared inboxes ensuring all general enquiries are handled efficiently and professionally.
Internal Web Updates: Keep our internal recruitment pages up to date with accurate and relevant information.
Data Management: Maintain accurate records across our recruitment systems supporting reporting and compliance.
Expenses Processing: Handle candidate expense claims ensuring they are processed correctly and on time.
Event Coordination: Manage the recruitment and development events calendar including scheduling assessment days and inviting assessors.
ATS Updates: Keep candidate statuses up to date in the Applicant Tracking System (ATS) to ensure smooth tracking and communication.
Screening Support: Assist with early-stage screening by sending out online assessments and video interview invitations.
Assessment Centre Admin: Prepare and send out invites and candidate packs for assessment centres.
Logistics & Prep: Organise logistics for assessment days including booking rooms and arranging catering when needed.
On-the-Day Support: Help run assessment days by greeting candidates checking documentation processing expenses and ensuring everything runs smoothly.

Offers and Onboarding Candidates

Offer Management: Create and issue offer letters and contracts for all early careers hires ensuring all details are accurate and aligned with agreed terms.
Right to Work Checks: Carry out right to work checks in line with legal and company requirements ensuring compliance and proper documentation.
Offer-Related Queries: Act as the main point of contact for any questions related to contracts and offers providing clear and timely responses to candidates and internal stakeholders.
Account Creation & Onboarding Support: Set up system accounts for new early careers joiners and support the onboarding process by identifying and liaising with relevant line

Qualifications :

Proven experience working in a fast-paced high-volume administrative environment ideally within HR recruitment or early careers.
Experience handling multiple onboarding tasks simultaneously such as right to work checks account creation and coordination with various internal teams.
Confident responding to a high volume of candidate and stakeholder queries maintaining professionalism and consistency in communication.
Familiarity with using HR systems databases and applicant tracking systems (ATS) to manage large volumes of candidate data and documentation.

Please note this role is on a fixed term 12 month contract

Additional Information :

SOX control responsibilities may be part of this role which are to be adhered to where applicable.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Twitter

Instagram

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.

Remote Work :

Employment Type :

Full-time

Candidate Support: Respond to queries from candidates via phone and email providing helpful and timely information at every stage of the recruitment journey.
Inbox Management: Monitor and manage several shared inboxes ensuring all general enquiries are handled efficiently and professionally.
Internal Web Updates: Keep our internal recruitment pages up to date with accurate and relevant information.
Data Management: Maintain accurate records across our recruitment systems supporting reporting and compliance.
Expenses Processing: Handle candidate expense claims ensuring they are processed correctly and on time.
Event Coordination: Manage the recruitment and development events calendar including scheduling assessment days and inviting assessors.
ATS Updates: Keep candidate statuses up to date in the Applicant Tracking System (ATS) to ensure smooth tracking and communication.
Screening Support: Assist with early-stage screening by sending out online assessments and video interview invitations.
Assessment Centre Admin: Prepare and send out invites and candidate packs for assessment centres.
Logistics & Prep: Organise logistics for assessment days including booking rooms and arranging catering when needed.
On-the-Day Support: Help run assessment days by greeting candidates checking documentation processing expenses and ensuring everything runs smoothly.

Offers and Onboarding Candidates

Offer Management: Create and issue offer letters and contracts for all early careers hires ensuring all details are accurate and aligned with agreed terms.
Right to Work Checks: Carry out right to work checks in line with legal and company requirements ensuring compliance and proper documentation.
Offer-Related Queries: Act as the main point of contact for any questions related to contracts and offers providing clear and timely responses to candidates and internal stakeholders.
Account Creation & Onboarding Support: Set up system accounts for new early careers joiners and support the onboarding process by identifying and liaising with relevant line

Qualifications :

Proven experience working in a fast-paced high-volume administrative environment ideally within HR recruitment or early careers.
Experience handling multiple onboarding tasks simultaneously such as right to work checks account creation and coordination with various internal teams.
Confident responding to a high volume of candidate and stakeholder queries maintaining professionalism and consistency in communication.
Familiarity with using HR systems databases and applicant tracking systems (ATS) to manage large volumes of candidate data and documentation.

Please note this role is on a fixed term 12 month contract

Additional Information :

SOX control responsibilities may be part of this role which are to be adhered to where applicable.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Twitter

Instagram

Remote Work :

Employment Type :

Full-time

Key Skills

Hadoop
Microsoft Windows Server
Windows
Apache
Linux
SAN
Shell Scripting
System Administration
Administrative Experience
Scripting
Oracle
Troubleshooting

Apply Now

About Company

Turner & Townsend

Working in partnership makes it possible to deliver the worlds most impactful projects and programmes. Together with our clients, we turn challenge into opportunity and complexity into success across real estate, infrastructure, energy and natural resources. Website https://www. ... View more

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click