Human Resources Analyst

Primary Purpose
PRIMARY PURPOSE Under general direction from the District Director of Human Resources Operations the Human Resources Analyst provides lead coordination and performs a variety of advanced level technical and analytical duties in support of human resources operations. The position serves as a lead confidential resource to executive management in the areas of personnel services recruitment labor relations negotiations classification and compensation and organizational strategy. Incumbents exercise a high level of discretion independent judgment in preparing analyses reports and the ability to resolve complex HR issues.

Job Description
JOB DESCRIPTION Performs a variety of complex and specialized administrative technical and analytical functions in support of the Districts Human Resources office; may lead and provide guidance to HR staff for employment services activities and personnel records maintenance. Serves as a lead in the performance of professional human resources activities in the areas of personnel services classification compensation recruitment onboarding and personnel training. Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs service delivery methods and procedures. Establishes and maintains confidential employee personnel files and records; extends offers of employment and coordinates the pre-employment process which includes verification of qualifications reference checks and the DOJ background check. Monitors and tracks the status of background checks and communicates with HR staff once clearance has been granted. Communicates and coordinates with various District and campus offices payroll HR staff and external agencies to ensure accurate and timely processing of a wide range of personnel transactions. Liaises with Payroll and Budget offices to confirm position control funding availability and accurate salary assignment resolving discrepancies proactively. Prepares employment contracts for personnel in accordance with established policies and procedures; analyzes evaluates and calculates qualifications and work experience for academic classified and administrative classifications to ensure appropriate salary placement and step advancement. Reviews and verifies faculty and staff minimum qualifications. Serves as the primary resource for interpreting applying and explaining complex District policies procedures regulations and collective bargaining agreements; responds to inquiries from employees the public and external agencies; collaborates with staff and management to provide expert guidance on intricate issues requiring advanced independent judgment and technical expertise. Analyzes transcripts certifications and employment verifications according to Chancellor Office Guidelines Education Code and/or Title V to certify academic administrative and classified personnel meet state minimum qualifications and faculty service areas. Coordinates equivalency requests facilitates committee meetings and implements outcomes. Compiles coordinates and prepares Board Agenda items for final review by HR management. Analyze personnel change forms for changes in employment; review for accuracy and completeness; processes changes in assignment professional development longevity terminations leaves of absence and other forms of adjustment for all employment classifications. Assists in the development implementation and evaluation of human resources policies standards and procedures to enhance department efficiency. Conducts audits of personnel records and HRIS data to ensure compliance with regulatory requirements and confidentiality standards. Manages and recommends improvement to employee files systems and is responsible for oversight of all employee information and master files including security and confidentiality information management best practices and other impacts. Provides support to employee and labor relations through research analysis compilation correction and reporting of data for negotiations and other assigned projects. Reviews interprets and applies contract language. Assists in data compilation for formal and informal investigations and mediations as assigned. Provides recommendations for resolution to appropriate administrators; prepare update and submit appropriate documents and memoranda. Manage and maintain faculty load banking; audit faculty assignments to ensure compliance with Education Code provisions and state minimum requirements; respond to questions from college personnel regarding minimum requirements; assist and serve as a resource on equivalency as needed. Attends a variety of meetings as required; serves on committees and special projects as assigned; coordinates programs and services as appropriate with other District and college personnel. Facilitates periodic meetings with HR personnel. Communicate new programs policies procedures and services of the department. Develops and conducts specialized presentations and trainings as appropriate covering specific HR operational and/or technical information. Provides functional work direction and assignments to HR staff and monitors work for accuracy; provides instructional training on HR work processes to staff; provides input to supervisor on employee work performance and behavior. Participates in special projects process improvement initiatives and cross-functional HR workgroups providing analytical input and recommendations. Learns and applies emerging technologies and advances (e.g. computer software applications) as necessary to perform duties in an efficient organized and timely manner. Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity equity and inclusion training and events. Performs related duties as assigned.

Essential Functions
ESSENTIAL FUNCTIONS Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Desirable Qualifications
DESIRABLE QUALIFICATIONS Experience with Enterprise Resources Planning systems (e.g. Ellucian Banner Oracle PeopleSoft SAP Software Solutions). Experience specifically in a human resources functional area (e.g. benefits administration classification & compensation employee services EEO HRIS payroll recruitment & selection employee & labor relations professional development & training etc.) Must be proficient in Microsoft Office Suite. Human Resources experience in an educational setting and/or public sector. Knowledge and experience working with Federal labor and California employment laws Education Code Title 5 and regulations governing public education and collective bargaining. Demonstrated experience integrating diversity equity and inclusion into the duties and responsibilities for this position. Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

Minimum Qualifications
MINIMUM QUALIFICATIONS A Bachelors degree from a regionally accredited college or university with major course work in human resources public administration business administration or a related field. Four (4) years of increasingly responsible human resources experience in a public-sector or unionized environment including work with labor relations classification and confidential personnel matters; OR Associate degree from a regionally accredited institution in a related field: AND six (6) years of increasingly responsible directly related experience; OR any combination of education and experience which would provide the required equivalent qualifications of the position. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic socioeconomic cultural disability gender gender identity sexual orientation and ethnic backgrounds of community college students faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Work Schedule
Monday- Friday 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.)