Resource Management Assistant (entry-level position)

CORE RESPONSIBILITIES

Data management:

• Accurately input and maintain resourcing data across internal systems (e.g. Resource Hero Excel Outlook etc).
• Maintain resource records for starters leavers movers and returners.
• Ensure data consistency across tools and perform basic data checks flagging discrepancies as needed.
• Compare and reconcile different data sets to ensure accuracy.
• Understand project budgets and reflect them correctly in Resource database.
• Identify and escalate issues when appropriate.

Reporting and insights:

• Use and quality-check existing reports (in Resource Hero Power BI and Excel).
• Assist in preparing basic and ad hoc Excel-based reports and analyses.
• Present data and insights clearly.

Departmental stakeholder relationships and communication:

• Attend departmental resource meetings. 
• Coordinate with team members to clarify unclear or missing information.
• Communicate ideas clearly and effectively.

Personal effectiveness and ownership:

• Displays personal organization. 
• Ensure timely completion of administrative and reporting duties.
• Open to feedback and proactive in following up on outstanding items.

Qualifications :

High school or university graduate or equivalent work experience. 

Experience desirable but not required in administrative position. 

Desirable Experience:

• Previous experience in administrative or support roles.
• Familiarity with data quality checks file management and basic reporting.

Soft & Behavioral Skills

• Positive flexible and proactive can-do attitude.
• Strong attention to detail and accuracy especially in data-related tasks.
• Reliable and consistent in handling daily responsibilities and deadlines.
• Comfortable working independently on multiple small tasks.
• Confident with numbers and organized in checking work quality.
• Clear communicator empathetic and adaptable when working with others.
• Team player who contributes to shared goals and supports colleagues.
• Able to work autonomously while staying aligned with the team.

Technical Skills

• Proficiency in Microsoft Excel and general database use is essential.
• Comfortable managing tasks calendars and communication through Microsoft Outlook and similar tools.
• Familiarity with internal systems and tools related to data management and reporting (preferred).
• Strong verbal and written English language skills. 

Additional Information :

Why PrimeVigilance

We prioritize diversity equity and inclusion by creating an equal opportunities workplace and a human-centric environment where people of all cultural backgrounds genders and ages can contribute and grow.  

To succeed we must work together with a human first approach. Why because our people are our greatest strength leading to our continued success on improving the lives of those around us. 

We offer: 

• Training and career development opportunities internally  
• Strong emphasis on personal and professional growth 
• Friendly supportive working environment 
• Opportunity to work with colleagues based all over the world with English as the company language 

Our core values are key to how we operate and if you feel they resonate with you then PrimeVigilance could be a great company to join!  

• Quality 
• Integrity & Trust  
• Drive & Passion  
• Agility & Responsiveness  
• Belonging 
• Collaborative Partnerships  

We look forward to welcoming your application. 

Remote Work :

No

Employment Type :

Full-time