Bookkeeper (ASB)

Please visit to complete our application process and to be considered for this position. POSITION SUMMARY:The job of Bookkeeper - ASB is done for the purpose/s of providing an array of fiscal services for student body and school site activities; conveying and updating fiscal information and assisting in budget preparation; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines.
ESSENTIAL FUNCTIONS:

• Collects student fees and funds from student events (e.g. lost materials parking fees ticket sales yearbook purchases etc.) for the purpose of ensuring the accuracy and timely completion of transactions.
• Maintains a variety of fiscal information files and records (e.g. accounts payable accounts receivable student activities contracts etc.) for the purpose of providing an up-to-date reference and audit trail.
• Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate expenses are within budget limits and/or fiscal practices are followed.
• Prepares cash box and deposits from school activities for the purpose of providing for the security of funds in accordance with established policies.
• Prepares a variety of financial reports and statements (e.g. account status by club activity ticket revenue student fees gifts and grants; general funds; ASB budgets etc.) for the purpose of documenting activities providing written reference and/or conveying information.
• Presents a variety of information regarding financial practices to site staff and student government representatives for the purpose of ensuring their activities as performed in accordance with established District financial policies and procedures and/or generally accepted accounting guidelines.
• Processes a variety of fiscal information (e.g. accounts payables accounts receivables requests fine balances petty cash depositing cash receipts etc.) for the purpose of updating information and/or authorizing final action in compliance with accounting requirements.
• Reconciles account balances for the purpose of maintaining accurate account balances and complying with related policies practices and/or regulations.
• Researches discrepancies of financial information and/or documentation (e.g. purchase orders invoices etc.) for the purpose of ensuring accuracy and adhering to procedures prior to processing.
• Researches a variety of information (e.g. vendors equipment specifications pricing order status etc.) for the purpose of developing information that enhances a variety of administrative requirements including pricing and budgeting.
• Responds to inquires (e.g. students parents vendors and staff) for the purpose of providing information and/or direction in response to request.
• Possess knowledge of and adhere to Governing Policies and District Regulations and Procedures.
• Participate in special projects as assigned and perform related duties and key responsibilities consistent with the scope and intent of the position.

QUALIFICATIONS:Skills Knowledge and Abilities SKILLS are required to perform single technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate records; and using pertinent software is required to perform basic math including calculations using fractions percents and/or ratios; read a variety of manuals write documents following prescribed formats and/or present information to others; and solve practical problems. Specific Knowledge based competencies required to satisfactorily perform the functions of the job include bookkeeping principles and practices; standard office machines methods and practices of office operations; and basic computer is required to schedule activities and/or meetings; routinely gather collate and/or classify data; and use basic job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize specific job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific Ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working with frequent interruptions; and working with detailed information/data.ResponsibilityResponsibilities include working under limited supervision following standardized practices and/or methods; providing information guiding and/or advising others; Utilization of some resources from other work units may be required to perform the jobs functions. Daily performance significantly impacts the organizations services. Working Environment The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling some stooping kneeling crouching and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting 10% walking and 10% standing. This job is performed in a generally clean and healthy environment.EDUCATION: High school diploma or equivalent. EXPERIENCE: Job related experience is desired. REQUIRED TESTING:Pre-employment Proficiency Test CERTIFICATES AND LICENSES:CPR/First Aid Certificate (may be required). CONTINUING EDUCATION/TRAINING:That which is authorized by your supervisor and required to be effective in the position and maintain knowledge as current. CLEARANCES: Criminal Justice fingerprint/Background ClearanceFLSA STATUS: Non-ExemptBARGAINING UNIT:Public School Employees of Washington / SEIU Local 1948 (PSE) DISCLAIMER ADA AND NONDISCRIMATION STATEMENTThe preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of his job the scope of responsibility and the level of knowledge and skills typically required but should not be considered an all-inclusive listing of work requirements skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include and or not intended to include every possible activity and task performed by every specific employer. All employment open positions are made available on a nondiscriminatory basis without regard to sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation gender expression gender identity the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. The following employee(s) have been designated to handle questions and/or complaints of alleged discrimination involving staff: Amanda Dorey Director of Human Resources .