Executive Staff Assistant II, Office of the Deputy Provost

The Opportunity

Demonstrating initiative independent decision-making and a high level of professionalism and confidentiality you will provide high-level executive support and serve as a trusted partner to the Deputy Provost. The Deputy Provosts portfolio includes faculty support and development promotion and tenure processes supporting chairs and deans on academic initiatives dean searches dual career programs and advising university leadership.

In this role you will:

• Manage complex calendars travel and daily priorities ensuring the Deputy Provost is well-prepared and supported.
• Coordinate high-level meetings and events including preparing agendas materials and follow-up actions.
• Handle confidential and sensitive information with sound judgment and discretion.
• Develop reports presentations and correspondence that advance strategic initiatives.
• Serve as a key liaison with university leadership faculty staff and external partners.
• Provide program and project support including event planning and coordination.
• Contribute to the smooth operation of the office ensuring a professional and welcoming environment.

We seek a professional who demonstrates initiative flexibility and the ability to manage competing priorities with poise and accuracy. The successful candidate will bring:

• A self-starter with a collaborative approach.
• Strong organizational and project management skills with a keen eye for detail.
• Exceptional communication and interpersonal abilities.
• Experience supporting executives or senior leaders in a fast-paced environment.
• Ability to manage confidential information with integrity.
• Proficiency with office technologies databases and productivity tools.
• Vision for ways to improve processes and efficiency.

This is more than an administrative role- its an opportunity to contribute to the academic mission and values of the university at the highest level. Youll work in partnership with senior academic leaders and play an important role in supporting programs that advance faculty development. If you are an administrative professional with experience supporting leadership seeking the next step in your career path we encourage you to apply with your resume and cover letter!

Required Qualifications

• All applications must include a resume and cover letter for full consideration.
• Associates degree and at least 4 years related administrative experience or equivalent combination of education and experience.
• Must provide a professional customer-oriented approach and demonstrate the ability to handle diplomatically a wide variety of situations.
• Must have the ability to organize and prioritize multiple work assignments.
• Requires a high level of initiative motivation independent judgment decision-making and commitment to precision and accuracy.
• Incumbent must have the ability to work in a team environment ability to take initiative must demonstrate good judgement great attention to detail and a collaborative and positive spirit.
• Must be able to handle highly confidential information.
• Must be proficient in the use of various software including MS Office (Word Excel Outlook e-mail and calendar). WordPress InDesign Concur Travel System Zoom and FileMaker Pro MS Copilot and be able to learn other software as necessary.
• Ability to cultivate and develop inclusive working relationships with students faculty staff and community members.

Preferred Qualifications

• Bachelors degree in social or behavioral sciences.
• Prior experience in an office requiring highly confidential and professional atmosphere desirable.

Rewards and Benefits

• This position is based in Ithaca New York and is fully onsite.
• Cornell receives national recognition as an award-winning workplace for our health wellbeing and sustainability.
• Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.
• Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell
• Cornells impressive educational benefits include tuition-free Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards Working at Cornell.

Visa sponsorship is not available for this position.

Relocation assistance is not available for this position.

Cornell is an equal opportunity employer. For more information click here.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

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The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornells union wages see Union Pay Rates.

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Cornellwelcomes students faculty and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities to further the founding principle of ... any person ... any study. No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving but not limited to such factors as race ethnic or national origin citizenship and immigration status color sex pregnancy or pregnancy-related conditions age creed religion actual or perceived disability (including persons associated with such a person) arrest and/or conviction record military or veteran status sexual orientation gender expression and/or identity an individuals genetic information domestic violence victim status familial status marital status or any other characteristic protected by applicable federal state or local law.

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students faculty and staff of all identities and backgrounds. Wehire based on merit andencourage people from historically underrepresented and/or marginalized identities to with federal law Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.