Team Administrator (HR)
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Job Location:
Cape Town - South Africa
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
(Cape Town)
Were seeking a Team Administrator to provide planning programming and administrative support to our HR team ensuring a consistent workflow well-managed calendars accurate documentation and reliable task follow-through.
This is a full-time Cape Town-based administrative role ideal for someone who thrives in a structured fast-paced environment values precision and takes pride in supporting a team to operate at its best.
Responsibilities
General HR Team Admin Support
Manage HR diaries and coordinate internal/external appointments and interviews.
Prepare meeting packs issue agendas take minutes and circulate follow-ups within 24 hours.
Maintain the team task tracker and run weekly programming meetings escalating tasks at risk of delay.
Collate inputs for HR Management Meeting updates.
File and version HR documents in SharePoint/Teams; manage digital signatures and standard templates.
Capture data and collate summaries for HR processes.
Triage all HR queries from inbox helpdesk or Teams chats directing them appropriately and producing monthly query metrics.
Manage HR tracker updates and weekly reporting to the Financial Director.
Track HR budget vs spend weekly maintaining accurate expenditure records.
Talent Acquisition & Development Admin Support
Schedule induction and training sessions for new starters and presenters.
Administer credit and criminal checks liaising with candidates and filing results.
Download and save training attendance reports.
Collate candidate CVs portfolios and assessments for HR and interview panels.
Support the Travel Guide process and coordinate submissions.
Employee Wellbeing Admin Support
Arrange internal venues and catering for HR-related events.
Support travel bookings for HR programs in line with company policy.
IR & Employee Relationship Admin Support
Assist with recovery leave calculations and audits.
Essential Skills & Criteria
12 years experience in administrative personal assistant or team admin roles.
Excellent administration organisation and attention to detail skills.
Strong Microsoft Office (Outlook Excel Teams PowerPoint) proficiency and digital literacy.
Clear and professional communication skills both written and verbal.
Proactive self-aware and able to plan prioritise and deliver on time.
High ethical standards and confidentiality particularly when handling sensitive information.
A team player with a service-oriented mindset and a collaborative approach.
Adaptable and resilient under pressure able to respond constructively to change.
Client-focused delivering responsive and professional support internally and externally.
Behavioural Criteria
Professional fair ethical and responsible at all times.
Strong team orientation taking initiative to resolve issues with minimal disruption.
Energetic hands-on and able to multitask in a dynamic environment.
A natural relationship builder with exceptional communication and client service skills.
Sees the bigger picture while managing details with precision.
If youre a reliable detail-oriented professional who enjoys keeping operations organised and people supported wed love to hear from you.
Apply today and become the backbone of a high-performing HR team that values collaboration integrity and excellence.
Required Experience:
Unclear Seniority
Key Skills
- ATS
- Paychex
- Microsoft Outlook
- Payroll admin
- Workers' Compensation Law
- Benefits Administration
- HRIS
- Payroll
- Employment & Labor Law
- ADP
- Administrative Experience
- Human Resources
About Company
We are offering Student Internships for South African architecture students. SAOTA offers a three-week Internship Program to prepare final-year undergraduate Architecture Students for their careers after graduation. There are a limited number of spots available, so apply today.As par ... View more
