Senior Operations Coordinator, National Advocacy Center

Founded in 1936 the National Wildlife Federation has grown into one of Americas largest and most trusted grassroots conservation organization with 52 state/territorial affiliates and more than 7 million members and supporters including hunters anglers gardeners birders hikers campers paddlers etc. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. The organizations programs focus on conserving wildlife restoring habitat and waterways expanding outdoor opportunities connecting children with nature and addressing the causes and consequences of climate change. To support our mission we seek a Senior Operations Coordinator to join our team in Washington DC.

The Senior Operations Coordinator will support the office administration of NWFs National Advocacy Center in Washington DC and will report to the Senior Director of Operations. This position will be working in coordination with programmatic staff and all support departments of the organization including (but not limited to) the Operations and People teams. Areas of responsibility include day-to-day office management tasks such as event and space coordination; special projects related to the space; making guests feel welcome and contributing to a positive upbeat office culture; and assisting the program operations team with financial/administrative procedures. We are seeking an individual with excellent communication skills that is committed collaborative self-starting with a passion for equity and inclusion and interested in being a major contributor on a dynamic team.

Principle Duties (major areas of responsibility):

Office Management:

• Serve as primary point of contact for visiting staff and groups to reserve and access space within the NAC and serve as liaison between guests/groups and building security and program leadership
• Assist with event preparation and execution by coordinating with vendors (caterers etc.) orienting guests preparing event materials coordinating IT and supply needs and other duties as requested by event hosts
• Ensure proper and timely maintenance of office space including maintenance of all office supplies and working with relevant vendors and service providers to ensure equipment upkeep
• Serve as primary point of contact and liaison for IT HR Legal Finance and other organizational teams trying to access NAC space and/or coordinate with NAC teams
• Receive and distribute mail and handle outgoing mailing requests/needs
• Lead routine inventories of NAC office needs including publications materials supplies appliances/equipment subscriptions and ensure replacements and/or upkeep are obtained as needed
• Assist with other routine administrative tasks as requested including meeting scheduling mail distribution etc.
• Support office safety and security needs including incident and emergency response procedures
• Support other special projects related to office space or operations as needed

Financial and Operations Management:

• Coordinate the efficient processing of all contracts and invoicing including appropriate approvals and financial tracking for NAC teams as assigned
• Collaborate with program operations and finance departments and NAC leadership to optimize financial systems and tools

Culture Building and Internal Communication:

• Cultivate and bolster staff morale by supporting execution of retreats trainings and workshops
• Identify and execute opportunities for interpersonal and social connection for NAC staff in person and virtually
• Ensure information and resource sharing via existing systems and intranet to encourage cross-program collaboration and learning
• Support programmatic and departmental leadership including scheduling meetings and supporting administrative needs

Qualifications:

• Associate degree or equivalent work experience
• 23 years of progressively responsible administrative or office coordination experience. Exposure to nonprofit or mission-driven work environments a plus
• Demonstrated ability to build relationships across departments and levels.
• Ability to support hybrid or remote team coordination.
• High integrity and reliability; able to handle sensitive information with confidentiality.
• Strong interpersonal and communication skills.
• Strong organizational skills and the ability to juggle simultaneous work demands.
• Ability to understand and contribute to the diversity equity and inclusion initiatives set forth by the National Wildlife Federation.
• Strategic thinker well organized communicator and demonstrated ability to set goals and meet deadlines.
• Tech savvy with working knowledge of Microsoft Excel and other Microsoft Office Suite applications; experience with AirTable a plus.
• Notary Public preferred

Location and Work Mode:

The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all this position the employee is expected to work fully from Washington DC. A hybrid work-mode that will require multiple days per week in the DC office and some work from home opportunity will be considered for the ideal candidate in alignment with supervisor and further addressed in the staff members work agreement.

Travel Requirements:

• Approximately 2-3 times per year; 2-4 nights per trip.

Physical Requirements of the Job:

Remaining in a normal seated or standing position for extended periods; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about the workspace. The position requires mobility including moving materials weighing up to several pounds (such as a laptop computer or tablet).

People with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Compensation and Benefits:

The salary range for this position is $commensurate with experience.

Application:

Applications will be reviewed on a rolling basis. Candidates should submit a cover letter and resume. NWF is an equal opportunity employer and all qualified applicants will receive consideration for employment with regard to any classes or characteristics protected by law.

For more information on our recruiting process please review our Careers page: recognize that people come with a wealth of knowledge and talent beyond just the technical requirements of a job. Your experience which may include paid and unpaid work including volunteer work helps build the competencies and knowledge that translates to our openings. Whether youre new to the field returning to work after a gap in your employment or are taking the next step in your career path if you believe you could excel in this role we encourage you to apply! Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. To be eligible for this role you must be a U.S. citizen or have valid work authorization to work in the U.S.

Please let us know if you require accommodations during the application or interview process by reaching us at or .

To be eligible for this role you must be a U.S. citizen or have valid work authorization to work in the U.S

If selected for this position a background check will be conducted.

Required Experience:

Senior IC