Administrative Assistant Category 4 (Regular, Full Time)

Status: Regular Full-Time
Number of Positions: 1
Work Location: Hybrid Vancouver B.C. (a minimum of 2 days in office)
Salary: $61182.20 per annum Category 4

Are you well organized efficient with a keen eye for detail Are you proactive and a flexible team member with strong administrative organizational and interpersonal skills If so this full-time opportunity may be for you. This role provides administrative support to two Chief Officers.

This position is unionized. The current collective agreement can be foundhere.

Who we are

TheBritish Columbia College of Nurses & Midwives(BCCNM) is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses nurse practitioners registered midwives registered nurses andregistered psychiatric nurses in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent ethical and meets the standards that society views as acceptable.

As western Canadas largest health profession regulator we believe a diverse and inclusive team enriches our efforts to protect the public. We welcome applications from all who reflect of the communities we serve and especially encourage Indigenous Peoples and members of equity-seeking groups to apply. We believe diverse perspectives and experiences bring both innovation and better outcomes to the work we do and the decisions we make.

BCCNMs commitment to Indigenous Specific Anti-Racism

BCCNM is committed to working with Indigenous Peoples and health system partners to support Indigenous-specific anti-racist practices in the health system. As the largest health regulator in Western Canada BCCNM has the opportunity to influence the health professionals we regulate as well as the broader health-care system to break the cycle of racism and improve health outcomes for Indigenous Peoples. BCCNM has pledged to become culturally safe and anti-racist and to support the health professionals we regulate to do the same.

What we offer you
We promise to provide you with rewarding work where you will be part of a passionate team contributing to our important mandate of protecting the public. As a member of the team you can expect to be working in a collaborative team-based environment and treated in a respectful and professional manner.

Upon successfully completing a 90-day probation period the college provides a generous vacation and extended benefits package. As an employee you receive 100% employer-paid health and dental benefits. Additionally we contribute to B.C.s Municipal Pension Plan to help you secure your retirement income. Throughout your career with us you will engage in a variety of learning and development. To support you in work and life we provide an employee assistance program and fitness allowance perk. Working with us allows you to enjoy flexible hybrid work. This position is located in Vancouver but youll be able to work remotely up to 3 days a week. Our office is closed for the 11 statutory holidays in B.C. as well as Easter Monday and Boxing Day.

What youll be doing
As recorded in the Collective Agreement with MoveUP Together (COPE Local 378) the responsibilities of the role will include the following:

1. Provides administrative support including drafting agendas; taking minutes; communicating verbally and in writing to answer inquiries and provide information; scheduling meetings and appointments; attaching relevant files as required. Edits and formats documents for spelling grammar and coherence in accordance with Style Guides; and compiles and organizes information.
2. Composes replies to routine correspondence; writes proof reads and prepares a variety of reports records statistics and statements meeting minutes and other written materials; and ensures high quality deliverables. Assembles and/or formats data reports presentations or surveys in accordance with policies and procedures. Creates processes and maintains a wide variety of files records spreadsheets and related materials in accordance with organizational policies and procedures.
3. Processes a variety of financial transactions including preparation and submission of receipts expenses invoices bills and purchase orders.
4. Performs data entry to process materials such as registrant records employer reports and financial information. May perform other data processing functions.
5. Responsible for planning and coordination of events such as conferences focus groups general meetings and travel confirms attendees books rooms refreshments etc; makes reservations hotels flights meeting rooms cabs etc. may negotiate rates.
6. Maintains the department intranet site.
7. Maintains confidentiality.
8. May be required to order office stationery supplies and services.

In addition to the duties listed above the program related duties will include the following:

• Supports the coordination and delivery of meetings and events on virtual platforms such as WebEx or Zoom troubleshoots routine technical issues as needed.
• Supports preparation and/or editing of presentation materials through the use of Powerpoint Viso or other graphic applications as applicable.
• Provide administrative support to the CO Legal & Governance and CO Strategy & Transformation
• Demonstrates a commitment to ongoing learning related to Indigenous cultural safety and humility and supporting organizational actions towards addressing indigenous-specific racism in BCs health care system.

Your education qualifications & skillsâ

• Have at least four years of related experience and carry at least a high school diploma and business college certificate or equivalent
• Demonstrate advanced skills in standard office software applications in particular Microsoft Office Suite (Word Excel PowerPoint Outlook and Visio)
• Ability to learn software programs and to become familiar with software upgrades at an advanced level
• Be able to type at least 60 wpm
• Ability to take initiative and exercise independence of judgment and action with minimal supervision
• Ability to organize and prioritize own work with minimal supervision
• Ability to deal effectively and efficiently with registrants members of the public and staff
• Ability to follow policies procedures practices and directions as related to the duties of the job
• Maintain confidentiality and discretion of information received while performing regular work functions.
• Effective communication collaboration skills and customer service skills
• Fosters and maintains an organizational culture that promotes mutual respect teamwork and service excellence.

How to Apply

If you are interested in this position please apply online with acover letter. This opportunity will remain posted until filled. To see a full list of our current opportunities or to learn more about working at the BC College of Nurses & Midwives please visit our website atCareers at BCCNM.

As part of our hiring processes please note that all final candidates undergo technical testing through a third-party agency.

Collection Notice

To apply to a job posting you need to create an online account with BCCNM. To create an online account as well apply for a job posting youll be asked to provide personal information.

The BC College of Nurses and Midwives (BCCNM) collects your personal information for the purposes of creating your online account as well as for recruiting evaluating and selecting employees. The legal authority for collecting this information is under section 26 British Columbias Freedom of Information and Protection of Privacy Act. If you have any questions please contact.

Please note:BCCNM no longer requires staff contractors board and committee members and volunteers to provide an attestation of vaccination related to the Covid-19 pandemic.

In the event of a Public Health Order being issued the College is committed to full compliance with all directives and guidelines set forth by the Provincial Health Officer (PHO) to ensure the safety and well-being of our employees and the community partners we work with consistent with the duty of the College to serve and protect the public.