Senior Legal Assistant – Business Law

Montreal - Canada

Monthly Salary: $ 80 - 85

Posted on: 3 days ago

Vacancies: 1 Vacancy

Job Summary

Senior Legal Assistant Business Law

Strategic administrative support within a leading business law firm in Montréal. Permanent hybrid position. Flexible schedule family-friendly benefits and a stimulating professional environment. Excellent opportunity for an experienced legal assistant looking to grow within a dynamic legal setting.

What is in it for you:

Competitive salary of $80K$85K.

Permanent full-time position (35 hours per week).

Hybrid schedule: 3 days in the office (downtown Montréal).

Flexible hours: 8:30 am to 4:30 pm or 9 am to 5 pm Monday to Friday.

4 weeks of vacation.

4 in-person training days per year.

Wellness credit of $750 per calendar year available after the 3-month probation period.

Comprehensive group insurance (dental vision mental health up to $3000) fully paid for the employee and their family.

Employer RRSP contribution of 2% after one year of service.

Respectful people-focused and stimulating workplace with a structured mentorship program.

Responsibilities:

Administrative and Secretarial Support

Drafting proofreading and formatting correspondence proceedings agreements legal opinions articles and other legal documents.

Transcribing documents from handwritten notes voicemails or tapes.

Comparing legal documents using tools such as Workshare.

Handling phone calls and following up with clients and colleagues.

Booking travel arrangements (transportation hotels restaurants) and coordinating internal or client meetings (including meals).

Physical and electronic filing of documents.

Managing emails printing and compiling documents for legal professionals.

Entering searching and updating data in OnePlace.

Legal File Management

Opening files and submitting conflict-check requests in internal systems (e.g. NBI).

Following up on the archiving of inactive files.

Creating and maintaining binders and working folders.

Support for Conferences and Training

Preparing approval memos budgets registrations and required documents for professional event participation.

Managing reimbursements and post-event follow-ups.

Internal and External Collaboration

Direct interaction with legal professionals and clients.

Coordinating with various internal services to ensure smooth daily operations.

What you will need to succeed:

Diploma in legal studies office administration or other relevant training.

7 years of experience as a legal assistant ideally in business law.

Strong proficiency with Microsoft Office (Word Outlook PowerPoint).

Familiarity with internal legal tools (e.g. Workshare OnePlace NBI) is an asset.

Strong attention to detail discretion organizational skills and customer service.

Ability to manage multiple priorities independently.

Bilingual French-English required for drafting documents and communicating with clients and colleagues.

Why Recruit Action

Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.

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Senior Legal Assistant Business LawStrategic administrative support within a leading business law firm in Montréal. Permanent hybrid position. Flexible schedule family-friendly benefits and a stimulating professional environment. Excellent opportunity for an experienced legal assistant looking to g...