25-0248 District Specialist – Level 3 Transportation

Work Schedule:8.00 hours per day (7:30 a.m. - 4:30 p.m.) - 260 days per year (Monday - Friday)

Reports To:Department Administrator and/or assigns

Salary:Per Public School Employees negotiated salary schedule Level 3 at TRANSFER REQUESTSWILL BE CONSIDERED FOR THIS POSITION PRIOR TO SCREENING ANY OUT-OF-DISTRICT APPLICANTS.

Account Code:

Job Summary:

This position is responsible for performing all functions necessary for the efficient operation of the department office; providing exemplary customer service and consistently projecting a professional and positive image of the office; working independently in the performance of secretarial duties for the Administrator and/or other department staff; and directing the clerical tasks for the department office.

Minimum Qualifications:

• High School diploma or equivalent
• Two years previous secretarial experience required
• Previous office experience in a K-12 school setting preferred
• Working knowledge of Microsoft Office Suite; Google Mail Calendar and Drive; InTouch; and Skyward preferred
• Experience and/or training with cultural ethnic and language diversity preferred
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
• Proof of Immunization (if born 1/1/57 or later)
• I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
• Completion of all district-required training within thirty (30) calendar days from hire date

Essential Job Functions

This list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment the employee may perform all or a combination of several of the following duties:

• Arrange Coverage in Absence of Substitute
• Department Budget (monitor maintain and retrieve information)
• Department Web Page & Social Media (create & maintain)
• Communication (communicate building-department information to staff-public)
• Coordinate Daily Workload of Department Office
• Create Documents-Forms
• Create-Maintain Database
• Data Entry
• Data Extraction (data mining)
• Evaluate & Monitor Expirations & Information for Audit Compliance
• Filing Maintenance & Retention of Records
• Financial Transmittals/Receipt Money
• Manage & Schedule District Facilities & Events
• Paysheets (maintain data & generate reports)
• Prepare and Process District Documents-Forms
• Prior Approvals (create account code & process)
• Requisitions (create account code & process)
• Schedule Department Meetings
• State-Federal Reports/Documents (create & maintain)
• Substitute Online Absence Verification
• Supplies (maintain & order)
• Mail (sort-distribute)
• Receptionist (greet public answer phones)
• Schedule Translator for Meetings
• Student Fines & Fee Management
• Support & Training Building and Department Staff
• Maintain consistent presence at assigned worksite and regular work hours
• Comply with all district policies and procedures
• Perform duties as requested by Administrator

Desired Skills

• Consistently listen write and speak in a clear and concise well-organized manner
• Consistently problem-solve seek new responsibilities proactively prioritize and multi-task
• Consistently resolve customer inquiries in a positive and timely manner
• Consistently treat people with respect dignity and fairness
• Consistently participate and support team ideas changes and decisions
• Consistently demonstrates technical expertise and practical knowledge of the job
• Consistently produces thorough accurate work and meets timelines
• Consistently demonstrates a positive attitude and supports other through positive communication
• Consistently offers help when help is needed
• Consistently seeks to acquire new skills to demonstrate self-improvement
• Consistently demonstrate a high level of confidentiality

Work Environment:

The usual and customary methods of performing the job functions require the following physical demands: occasional lifting carrying pushing and/or pulling; some stooping kneeling crouching and/or crawling; fine finger dexterity; work at computer for prolonged periods of time; frequent interruptions; meet deadlines with time constraints; and dealing with distraught and/or angry persons. Typically the noise level in this work environment is moderate.

Evaluation:

This position shall be evaluated periodically by the Department Administrator and/or assigns pursuant to the currently established district procedures and evaluation criteria. The process shall include an evaluation of the performance of the above essential job functions.

EQUAL OPPORTUNITY EMPLOYER (EOE)

Marysville School District complies with all federal and Washington State rules and regulations and will provide equal employment opportunity and treatment for all applicants and staff in recruitment hiring retention assignment transfer promo and training. Such equal employment opportunity will be provided without discrimination with respect to race creed national origin age honorably discharged veteran or military status sex sexual orientation including gender expression or identity marital status the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. The district will provide equal access to school facilities to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society.

The following Marysville School District employees/departments are designated to address questions and complaints of discrimination:

• Civil Rights: Executive Director of Equity and Family Engagement &Gender Inclusivity;
• Harassment Intimidation & Bullying:Executive Director of Human Resources;
• Title IX:Executive Director of Legal and Risk Management;
• Section 504 and ADA: Executive Director of Special Education and Student Services;

Discrimination and discriminatory harassment may be reported to the district employee/department listed above by phone at . You also have the right to file a written complaint. Address: 4220 80thStreet NE Marysville WA 98270.

The Marysville School District is a drug- and tobacco-free workplace.

Classification History:

Job description developed November 2018.

Job description revised Septebmer 2023.

Required Experience:

IC