Operations and Event Assistant Office of the Chancellor

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Attention:

The Office of the Chancellor at The University of Wisconsin-Whitewater invites applicants for the position of Operations and Event Assistant (Administrative Specialist AD006).

This will be a full-time Limited Appointment serving at the pleasure of the Chancellor. To learn more about this type of appointment please see the UW System Administrative Policy 1251:Appointment Terms & Designation of Positionsand thePersonnel Rules.

Job Details:

This positions responsibility is to provide administrative operational and event support to theOffice of the Chancellor. This position will work under general supervision and report to the Director for Chancellors Strategic Initiatives and Community Engagement.

This position must have excellent organizational and communication skills have the ability to work closely with administrators handle sensitive material with a high level of confidentiality and complete operational tasks that assist the Chancellor and Staff. This is a support-focused role with no supervisory responsibilities.

This position is based on-site in the Office of the Chancellor with occasional evening or weekend hours required for events.

The selected candidate will be working in a standard office environment with regular use of computers phones and general office equipment.

Responsibilities:

• Coordinate and optimize daily operations and strategic initiatives within the Office of the Chancellor ensuring effective communication workflow and alignment with institutional priorities.

• Support and monitor administrative financial and budgetary processes including expense tracking procurement reporting and submitting bills.

• Support the planning and execution of high-level meetings events and special projects including coordinating logistics preparing materials and ensuring smooth day-to-day operations.

• Maintain and enhance office systems and resources such as records management internal databases office supplies and operational procedures to support efficiency and strategic goals.

• Serve as the primary point of contact for visitors and external stakeholders demonstrating exceptional professionalism and customer service to uphold the offices reputation and foster positive relationships.

• Provides flexible support across departments to meet changing business needs.

• Under the direction of the Chancellor Chief of Staff and Senior Strategy and Compliance Officer and Director of Chancellors Strategic Initiatives and Community Engagement perform other duties as assigned.

Key Job Responsibilities:

• Serves on committees and attends meetings representing the interests of the unit or program

• Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies

• Analyzes data and trends compiles progress reports and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)

• Assists recommends and advises staff on unit or program administrative issues personnel matters and budgetary problems

• Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success

Department:

Office of the Chancellor

Compensation:

Well-qualified candidates can expect a starting annual salary within a range of $45000 - $50000.

UW System employees receive an excellent benefit package. To learn more about the UW Systems comprehensive benefit package review the UW SystemEmployee Benefits Brochure.

Required Qualifications:

• Bachelors degree in business administration public administration communications or a related field or equivalent combination of education and experience

• At least 2 years of relevant professional experience in operations administrative support project coordinator event planning or administrative management

• Experience in higher education nonprofit or public sector environment is a plus

• Demonstrated ability to manage multiple priorities meet deadlines and maintain a high level of attention to detail

• Strong written and verbal communication skills including proofreading and editing capabilities

• Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) and comfort learning new administrative systems

• Excellent interpersonal skills and a high degree of professionalism discretion and customer service orientation

• Ability to work independently as well as collaboratively in a fast-paced and high-profile environment

Knowledge Skills and Abilities:

• Familiarity with Microsoft Office Google Drive and

• Maintain a high level of confidentiality

• Ability to work alone as well as a member of a team

• Capable of multi-tasking and making decisions about competing tasks

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Ability to establish and maintain effective working relationships with fellow employees other administrative officials and the public

• High attention to detail

• Must have critical thinking skills to find solutions

• Customer service oriented with a professional manner

• Ability to interact respectfully with people with diverse socioeconomic cultural and ethnic backgrounds

• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills

How to Apply:

Applications received byOctober 26 2025are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

Only complete application packages will be considered.This includes online submission of the following documents:

• Cover Letter

• Resume

• Name and contact information for threeprofessionalreferences

Contact Information:

For questions regarding this position please contact:
Nicole Caine
Director of Chancellor Strategic Initiatives

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem please contact us at or.

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this please contact Human Resources. UW-Whitewater is not an e-verify employer therefore STEM extensions are not options for work authorization.

CAMPUS INFORMATION:

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1300 faculty and staff are devoted to the success of the universitys 11500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs online and in person from associate to doctoral levels. Recognized nationally for affordability inclusion and career development UWW serves approximately one-third first-generation students and boasts strength in many areas especially business and education. The campus and community embrace the Warhawk Family spirit supporting the universitys arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities a priority mission since the 1970s.

UW-Whitewaters campuses are located centrally near Milwaukee Madison and Chicago offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville a town of 60000 located on the Rock River and known as Wisconsins Park Place.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin ().

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept response to a public records request the University will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19 University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked prior to hire whether they have been found to have engaged in are currently under investigation for or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at .

UW IS AN EQUAL OPPORTUNITY EMPLOYER:

Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.