Executive Administrative Assistant Bookkeeping
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Job Location:
Manila - Philippines
Monthly Salary:
PHP 42000 - 42000
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
This is a remote position.
Key Responsibilities:
1. Financial & Bookkeeping Support
Manage and reconcile transactions in QuickBooks (mandatory skill)
Perform American Express receipt matching using Dropbox and QuickBooks categorization
Support point-of-sale reporting and journal entries from the Meevo software
2. Administrative & HR Support
Lead employee onboarding including entering staff into Meevo ADP payroll and completing compliance steps (background checks reference checks required forms)
Maintain accurate personnel and compliance records for audits and government reporting (e.g. Census Bureau filings)
Update voicemail systems and other operational platforms as needed
Assist in managing executive email correspondence when required
3. Operational & Project Support
Create and maintain Excel spreadsheets with formulas for reporting and analysis
Perform website updates in WordPress (e.g. updating class dates for massage school)
Support documentation of SOPs and processes in collaboration with leadership
Administration of special projects
Completing insurance audit paperwork
Census Bureau reporting
4. Optional/Preferred Tasks
Support with social media coordination and Canva designs for promotions (nice-to-have not mandatory)
Familiarity with EOS tools and Asana project management (preferred not required)
Requirements
Qualifications & Skills
Mandatory
Proven experience with QuickBooks (non-trainable must-have)
Strong proficiency in Excel (including formulas and data management)
Prior experience handling sensitive financial and HR data with confidentiality
Excellent written and verbal communication skills in English
Detail-oriented thorough and highly organized
Experience with ADP payroll entry
Ability to make updates in WordPress
Preferred (Nice to Have)
Familiarity with point-of-sale systems
Knowledge of Asana project management EOS tools and/or Canva
Social media coordination skills
Benefits
Benefits
Employee Benefits
- Health and Wellness: Comprehensive HMO coverage for you and your dependents.
- Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.
- Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
- Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.
- Government Benefits: Full support for required government benefits.
Supplemental Pay Types
- 13th Month Salary: A festive bonus to celebrate the years hard work.
- Overtime Pay: Compensation for your extra effort and time.
- Night Differential: Additional pay for working late hours or shifts.
- Incentives: Performance-based incentives to reward your contributions and achievements
Required Skills:
Qualifications & Skills Mandatory Proven experience with QuickBooks (non-trainable must-have) Strong proficiency in Excel (including formulas and data management) Prior experience handling sensitive financial and HR data with confidentiality Excellent written and verbal communication skills in English Detail-oriented thorough and highly organized Experience with ADP payroll entry Ability to make updates in WordPress Preferred (Nice to Have) Familiarity with point-of-sale systems Knowledge of Asana project management EOS tools and/or Canva Social media coordination skills
Required Education:
NA
Company Industry
IT Services and IT Consulting
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
