QcommEsante Marketing and Administrative Assistant

This is a remote position.

Role Objective:

To provide administrative and marketing support to the team so that they may achieve their objectives in an effective and efficient manner and to ensure excellent client and customer management is provided throughout.

Key Responsibilities:

Prospecting

Data mining as assigned utilizing available tools - E.g CoreLogic White Pages Infobel etc.

Commercial Real Estate / Migration Agency Specific Forms

Review legal compliance of forms and ensure all required areas are appropriately filled in and signed by the agent and client/s

CRM Management

Learn the software using online tutorials and maximize the functionality of the CRM for the business.

Populate contact details to be provided

Update listings

Communicate to database

Marketing

Prepare marketing submissions using the template provided

Prepare marketing budgets and communicate via email to suppliers to obtain a pricing.

Marketing Executive will provide a full list of suppliers email addresses etc. for reference

Creation of Information Memorandums Brochures and layout of e-mailouts

Manage social media accounts and deploy social media posts

Social media management

Proficient in communication and confident in making outbound calls and receiving calls.

General administrative and marketing tasks

Organise specific requests

Manage inbox

Creation of Marketing documents such as but not limited to: Information Memorandums Brochures Social Media Posts and etc.

Manage campaign checklist

POSITION PREREQUISITES:

Experience

Minimum 1 to 3 years experience in marketing and administration roles ideally supporting within western environments (Australian New Zealand American or European) ideally supporting a sales or marketing team

Advanced written and verbal communication skills

Excellent attention to detail in producing high-quality documents

Understanding urgency and managing multiple tasks that have strict deadlines

Skills

Must be savvy on social media and manage the content plan and even write some content

Fastidious on quality and meticulous attention to detail in producing high-quality documents

Exceptional English-speaking skills

Intermediate to advanced knowledge in Microsoft applications (Word Excel & PowerPoint) and experience in Google Slides Docs Presentation Canva Adobe Suite

Basic knowledge of graphic design

Personality Fit

Self-sufficient and self-managing work practices with the ability to manage issues as they arise

Ability to work independently with excellent time management and workflow skills to achieve set goals

Able to work effectively in a team and undertake day-to-day activities independently

Ability to think laterally and think on their feet

Confidence without cockiness

Resilient personality and ability to work in high-pressure fast-paced environments

Will do what needs to be done - we dont clock watch!

Believes in the business and wants to see it succeed

A can-do attitude with a high level of personal motivation

Customer/ client focus with the ability to respond well to changing circumstances

Work methodically and accurately on administrative tasks

Positive team player that works effectively with and supports others