Senior Events Executive
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Job Location:
Livingstone - Zambia
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Purpose:
To oversee and manage internal and external events for Avani Victoria Falls Resort and Royal Livingstone Hotel by Anantara ensuring the highest standards of service and guest satisfaction.
Key Responsibilities:
- Manage and confirm all group bookings within specified timeframes ensuring timely request of deposits and dispatch of pro-forma invoices to clients. Report any areas of concern to the Hotel Manager.
- Ensure meticulous accuracy and completeness of all Group Files facilitating timely handover to Front Office.
- Implement and maintain correct market code usage for groups cross-referencing against arrivals reports for accuracy.
- Serve as the primary point of contact for conference and group organisers facilitating smooth operations from arrival to departure.
- Coordinate interdepartmental communication to ensure seamless event execution.
- Oversee and mentor Group & Conference Coordinators providing leadership and guidance.
- Maintain comprehensive knowledge of room types banqueting facilities menus beverage offerings rates allocations and future availability.
- Demonstrate expertise in deposit requirements payment procedures and cancellation policies.
- Possess in-depth understanding of all packages tailored for conference and tour operator markets.
- Ensure proper contract administration including timely distribution signature collection and follow-up on deposits.
- Actively participate in Front Office Sales & Marketing and Food & Beverage communication meetings to address operational changes challenges and improvement opportunities.
- Produce and submit accurate monthly group reports by the 5th of each month.
- Maintain and communicate up-to-date weekly group reports to relevant teams.
- Develop and implement ongoing training programmes for team members.
- Demonstrate strong problem-solving skills to address daily operational challenges and provide effective solutions.
Qualifications :
- Minimum Diploma in Marketing or Business Administration related filed.
- A minimum of five years experience in marketing communication events management or brand management.
- Experience as an event organizer provides an added advantage.
- Experience with opera is a must.
Additional Information :
Full grade 12 school certificate
CV with the email addresses and mobile numbers of three traceable references.
ZAQA Verification of all qualifications is required.
Closing date: 16th October 2025
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
About Company
In the sustainable food sector, we work with large food companies, providing them with professional consulting services to help them add sustainable food to their supply chains, thereby improving food safety and food quality, and improving animal welfare. Our partners include leading ... View more
