Administrative AssistantProgram Coordinator

Orangeburg, NY - USA

Yearly Salary: USD 35000 - 35000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Details

Claflin University Main Campus - Orangeburg SC

Full Time

2 Year Degree

$35000.00 Salary/year

None

Day

Admin - Clerical

Description

Administrative Support
- Schedule and coordinate meetings workshops and technical assistance sessions for Title III and Special Initiatives.
- Maintain the Title III project calendar and ensure timely communication of deadlines and deliverables.
- Draft correspondence meeting agendas minutes and official reports.
Project Coordination
- Assist Activity Directors and Project Managers with the preparation and submission of required reports.
- Monitor project timelines and deliverables to ensure compliance with grant requirements.
- Maintain accurate records of programmatic and fiscal activities for audit readiness.
Fiscal & Compliance Support
- Track project budgets and provide expenditure updates in collaboration with Fiscal Affairs.
- Process requisitions purchase orders travel expense authorizations (TEA) and employee travel/training (ETT) forms in accordance with institutional and federal policies.
- Prepare and reconcile expense reports and ensure supporting documentation is filed properly.
- Assist in maintaining inventory records for Title III-funded equipment and supplies.
Audit & Reporting
- Compile and organize documentation for annual internal and external audits.
- Assist in preparing quarterly and annual performance and financial reports for submission to federal agencies.
- Ensure compliance with Title III legislative requirements federal Uniform Guidance and institutional policies.

Qualifications

AA/AS in Business Administration Office Technology or Associate in Arts/Science or strong Business Acumen
Minimum of 1 year administrative or project coordination experience (preferably in higher education or grant-funded programs).
Knowledge of federal grant administration fiscal processes or Title III/DOE compliance preferred.
Strong organizational time management and problem-solving skills.
Proficiency with Microsoft Office Suite (Word Excel PowerPoint Outlook) and ability to learn institutional systems (e.g. Jenzabar TEAMS Zoom Moodle).
Excellent written and verbal communication skills.
Ability to work independently and collaboratively with diverse stakeholders.

Required Experience:

Job Details Claflin University Main Campus - Orangeburg SC Full Time 2 Year Degree $35000.00 Salary/year None Day Admin - ClericalDescription Administrative SupportSchedule and coordinate meetings workshops and technical assistance sessions for Title III and Special Initiatives.Maintain the Title II...