Project CoordinatorAdministrator
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.
We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.
Role description:
Arcadis is seeking a Project Admin to provide comprehensive administrative and operational support to project teams ensuring smooth execution of project activities and office functions. This role requires a proactive detail-oriented individual with strong communication and organizational skills capable of working independently and managing multiple priorities in a dynamic environment.
Role accountabilities:
In this role you will support project managers and team members by preparing documents generating reports entering data and managing correspondence to ensure smooth project execution. You will be responsible for maintaining project logs monitoring budgets and milestones coordinating meetings and appointments and managing project files records and databases. Additionally you will assist with project and team forecasting by organizing touchpoints KPI regroup sessions and billability tracking in collaboration with project managers and project assistants.
You will also serve as the overall GEC manager interfacing with GEC resources tracking production and evaluating hours and generating actionable items. Your responsibilities will include assisting with project setup tasks such as creating opportunities setting budgets and identifying personnel needs. Managing incoming and outgoing correspondence supporting invoicing and contributing to proposal preparation are key aspects of this role. You will provide administrative support to Technical Directors and Discipline Leads help with contract and fee letter preparation and manage email prioritization filing and call screening.
Furthermore you will arrange virtual meetings maintain project and contact lists submit expense reports and timesheets and organize team events and functions. Administering programs and policies preparing complex written reports and visual aids and resolving operational issues in HR Finance and IT will also be part of your this role you will contribute to budgetary planning support process optimization ensure compliance with legal and regulatory controls provide quality review and procedural advice maintain project libraries and support quality management activities to promote operational excellence.
Qualifications & Experience:
Technical & Administrative Skills:
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint)
- Intermediate financial skills (budget tracking invoice processing)
- Basic supervisory skills (team coordination and delegation)
- Strong written and verbal communication abilities
- Developed problem-solving and critical thinking skills
- Commercial awareness and organizational understanding
- Self-motivated and proactive with the ability to work under broad direction
Interpersonal & Organizational Skills:
- Effective interpersonal and organizational capabilities
- High level of discretion and confidentiality
- Ability to manage rapidly changing priorities and meet deadlines
- Detail-oriented dependable and proactive
- Capable of working with minimal supervision
Education & Experience:
- High school diploma required; post-secondary education in administration business or related field preferred
- Up to 4 years of administrative or office experience (internships/co-op experience considered)
Why Arcadis
We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.
Together we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality Diversity Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women minorities people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.
Required Experience:
IC
Key Skills
- Microsoft Office
- Construction Experience
- Microsoft Outlook
- Microsoft Word
- Sage
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Arcadis is the leading global design & consultancy firm for natural and built assets. We are more than 27,000 people, in over 70 countries, who are dedicated to improving quality of life. We do so by developing innovative solutions to create liveable cities, to establish a people-cent ... View more
