Receptionist Fox Graduate School Dean's Office
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Job Location:
University Park, IL - USA
Monthly Salary:
$ 38300 - 55500
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
The Office of the Vice Provost of Graduate Education and Dean of the Fox Graduate School (OVPD) is seeking a motivated and enthusiastic professional to serve as a Receptionist (Administrative Assistant - Intermediate Support) providing support to the Deans position serves as the first point of contact in the Deans office the hub for many graduate activities within the department.
Responsibilities: The successful candidate will have the following responsibilities:
- Welcome and direct visitors
- Answer phones and general email (ECRM) and direct inquiries to appropriate individuals
- Order and maintain office supplies
- Provide support for meeting logistics including but not limited to scheduling conference rooms ordering catering sending meeting invitations etc.
- Assist with reconciliation of expenses using SAP/Concur.
- Create update and maintain office files.
- Work closely with Events Coordinator and assist with Fox Graduate School events.
- Attend and work at several Fox Graduate School events including Commencements Exhibition Welcome events and more. Some working hours for events may be outside the normal core hours of 8am 5pm.
- Other duties as assigned
Skills and Experience: The successful candidate should have:
- Proficiency with Microsoft Office or comparable software suite.
- Excellent interpersonal organizational and written and oral communication skills.
- Flexibility in handling and prioritizing multiple tasks.
- Self-motivation with the ability to work independently and a strong commitment to teamwork and inclusiveness.
Application: Interested applicants must submit a cover letter of interest and a resume for consideration. Review of application materials will begin immediately and continue until the position has been filled.
Work Arrangement: This position is an in-office position in the Fox Graduate School Deans office with core hours being from 8am to 5pm Monday through Friday.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS) 2 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $38300.00 - $55500.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.
Key Skills
- Accounting Software
- ABAP
- Industrial Safety
- Large Account Management
- Client Services
- Blogging
About Company
Penn State is a major, public, research-I university serving Pennsylvania and the global community. Learn more about our undergraduate, graduate, and doctoral degree programs.
