Executive Assistant to the Chief of Staff (INTERNAL ONLY)
Executive Assistant to the Chief of Staff (INTERNAL ONLY)
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Salary Not Disclosed
1 Vacancy
Job Description
LIMITED SEARCH CURRENT UCONN EMPLOYEES ONLY
JOB SUMMARY
The Office of the President invites applications for the position of Executive Assistant to the Chief of Staff to provide confidential administrative and operational support.
The incumbent in this position will independently perform a full range of administrative and operational support services preserving confidentiality and exercising a high level of discretion in performing assigned responsibilities. This position serves in the dual capacity of providing executive-level administrative support as well as logistical and operational support which may include acting as the agent of the Chief of Staff in routine administrative matters.
DUTIES AND RESPONSIBILITIES
General
- Provide executive-level administrative logistical and operational support to the Chief of Staff occasionally acting as their agent in routine administrative matters.
- Maintain and oversee office communication channels (web email university-wide communications calendars and new technologies) recommending efficiencies and improvements.
Project & Initiative Support
- Manage and coordinate special projects assigned by the Chief of Staff including monitoring task completion setting deadlines organizing events and aligning resources with subject matter experts.
- Track and report progress of key institutional initiatives (e.g. strategic planning operational priorities governance) through dashboards trackers and summaries.
- Support research data gathering and preparation of background materials for executive decision-making.
Communications & Liaison
- Draft proofread and format correspondence briefings and presentations on behalf of the Chief of Staff.
- Coordinate communications with senior leadership governance groups and external stakeholders to ensure clarity accuracy and alignment with institutional goals.
- Manage and track correspondence to assure timely responses; draft or disseminate communications as directed.
Office Operations & Resource Management
- Assist with daily operations and workflow for the Chief of Staff and coordinate with staff in the Presidents Office for seamless coverage.
- Support budget tracking resource allocation and administrative processes as assigned.
- Coordinate the meeting logistics (space time technology travel and etc.) for Cabinet and Senior Leadership Team meetings ensuring preparedness for all engagements.
Confidentiality & Issue Management
- Handle sensitive information with discretion diplomacy and professionalism.
- Triage inquiries directed to the Chief of Staff escalating or resolving as appropriate.
- Support responses to urgent or time-sensitive matters and conduct research or inquiries to propose resolution options.
- Maintain strict confidentiality in all business and administrative activities.
Additional Responsibilities
- Provide administrative support for searches committees and task forces overseen by the Presidents Office.
- Contribute to overall staff support of the Office of the President assisting with events programs and projects as needed and offering process improvement suggestions.
- Performs related duties including back-up coverage for the Executive Assistant to the President.
MINIMUM QUALIFICATIONS
- Open to UConn employees only.
- Bachelors degree.
- Three or more years of experience providing administrative support in a fast-paced business office within a large complex organization.
- Demonstrated experience managing a complex schedule of activities or equivalent.
- Experience analyzing data or information to support decision-making; organizing schedules and resources to meet deadlines; managing projects through planning execution and completion; and consistently following through on assigned tasks.
- Professional experience preparing written correspondence reports or presentations; participating in meetings or discussions requiring clear verbal communication; and working collaboratively with diverse internal and external stakeholders in a support or liaison role.
- Demonstrated experience producing documents and reports with consistent accuracy and adherence to specified formatting standards.
- Experience working under tight deadlines managing multiple assignments efficiently and working independently with minimum supervision.
PREFERRED QUALIFICATIONS
- Experience providing executive/administrative support in a higher education administrative office.
- Knowledge of UConns organizational structure and University policies and procedures.
- Experience drafting policies reports and memoranda.
- Experience managing sensitive or confidential information in a professional environment with adherence to organizational policies and confidentiality protocols.
APPOINTMENT TERMS
This is a 40 hour per week full-time 12-month Confidential position with an excellent benefits package including medical and retirement as well as employee and dependent tuition reimbursement at the University of Connecticut (outlined here: This position requires travel to meetings and satellite offices within the state primarily in Storrs and Farmington.
TERMS AND CONDITIONS OF EMPLOYMENT
Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.
TO APPLY
Please apply online at Faculty and Staff Positions Search #499274to upload aresume cover letterand contact information forthree (3) professional references.
This job posting is scheduled to be removed at 11:55 p.m. Eastern time on October 20 2025.
All employees are subject to adherence to the State Code of Ethics which may be found at members of the University of Connecticut are expected to exhibit appreciation of and contribute to an inclusive respectful and diverse environment for the University community.
The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employees unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.
The University of Connecticut is an AA/EEO Employer.
Required Experience:
IC
Employment Type
Full-Time
