Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
We are seeking a highly organised and proactive Executive Assistant to support the Managing Director Australia while also acting as a shared resource across our senior management team.
This role is pivotal in ensuring our leaders are well supported with seamless coordination of priorities schedules and communications. Its a fast-paced and diverse position that will require discretion resilience and the ability to anticipate needs and act with initiative.
Key Responsibilities:
Provide high-level executive support to the Managing Director including diary and inbox management.
Coordinate calendars meetings and events across senior management ensuring priorities are managed effectively.
Book and manage travel and accommodation requirements.
Prepare agendas reports presentations minutes and follow-up actions.
Support governance and compliance requirements including delegations of authority.
Liaise with internal and external stakeholders at all levels ensuring positive relationships.
Assist with administration reporting and project support for executive activities.
Ensure adherence to Egis policies processes and values including health safety and environment standards.
Qualifications :
To be successful in this role you will bring:
Proven experience as an Executive Assistant or in a senior administration role.
Excellent organisational administration and secretarial skills.
Advanced Microsoft Office skills (Word Excel PowerPoint Outlook).
Strong written and verbal communication skills with exceptional attention to detail.
Ability to prioritise competing demands and remain calm under pressure.
Experience in a professional services consulting or global organisation (preferred).
A warm professional and adaptable interpersonal style with strong emotional intelligence.
Flexibility to occasionally work outside standard hours to support international time zones.
Additional Information :
Egis is committed to building an inclusive flexible and innovative workplace. We offer generous parental leave support for flexible working arrangements and a collaborative environment where employees can connect grow and succeed.
This is a fantastic opportunity to play a key support role for senior leadership gaining exposure across the business and contributing to impactful projects across Australia and New Zealand.
APPLY NOW!
Imagine. Create. Achieve. A sustainable future.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Egis is a leading global architecture, consulting, construction engineering and operating firm. We work side by side with clients to build a more balanced, sustainable and resilient world.
