Assistant Building Manager
Assistant Building Manager
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Assistant Building Manager will support the effective operation maintenance and management of assigned property assets. Working closely with the Building Manager the Assistant Building Manager will play a vital role in ensuring the seamless execution of Facilities Management and Project Implementation activities with a focus on quality safety and efficiency.
The ideal candidate possesses a strong technical background exceptional organizational and customer service skills and a hands-on approach to day-to-day building operations. This role requires a high level of integrity accountability and compliance with both internal company standards and client-specific regulations but not limited to Master Deed & Declaration of Restrictions Implementing House Rules & Regulations and ByLaws. He/She enforces the Policy Guidelines of the Company and the Client as promulgated by the Board of Trustees.
DESCRIPTION OF FUNCTIONS
KEY ACCOUNTABILITY 1: ENGINEERING
1.
Supervise and coordinate the daily operations of 2 Building Engineers and the Maintenance Support Team (MST) to ensure efficient technical management of the property.
2.
Oversee the inspection operation and maintenance of all building systems and common area equipment ensuring safety compliance and uninterrupted service.
3.
Implement and monitor the 52-week Preventive Maintenance (PM) schedule minimizing breakdowns and optimizing equipment lifespan.
4.
Review consolidate and act on technical reports detailing equipment performance repairs and replacement needs.
5.
Evaluate and endorse all construction fit-out and upgrade plans for compliance with codes and standards prior to QA or declarant approval.
6.
Lead the planning coordination and execution of technical projects and facility upgrades ensuring projects meet safety quality timeline and budget requirements.
7.
Prioritize and allocate technical and project tasks based on safety urgency budget and operational impact.
8.
Manage and monitor the performance of 3rd-party vendors and contractors ensuring adherence to contracts timelines and safety standards.
9.
Maintain accurate records and documentation of all technical operations maintenance activities project progress permits and compliance certificates.
10.
Assist in developing and managing technical budgets project cost estimates and capital expenditure plans in coordination with the Building Manager.
KEY ACCOUNTABILITY 2: ADMINISTRATION
1.
Prepare and submit regular reports (e.g. monthly operations reports maintenance activity summaries incident logs project updates) to the Building Manager Area Manager and other stakeholders as required.
2.
Maintain and organize all technical and administrative documentation including but not limited to:
As-built plans
Permits and licenses
Inspection reports
Vendor contracts
Maintenance records
Compliance certificates
3.
Develop and recommend action plans and preventive maintenance programs to enhance the efficiency and longevity of building facilities and equipment.
4.
Assist in the preparation of budgets and cost estimates for repairs replacements and capital improvement projects.
5.
Monitor and track contractor performance service agreements and warranties ensuring administrative records are current and accessible.
6.
Coordinate with the Building Manager in preparing meeting materials (agendas reports presentation decks) for Board of Trustees Meetings Annual General Membership Meetings and other official engagements.
7.
Ensure proper documentation and archiving of all facility-related communications including resident advisories circulars vendor correspondence and contractor proposals.
8.
Draft and review technical content for correspondences circulars newsletters and notices related to building works maintenance schedules and project activities subject to QA and management approval.
9.
Oversee the filing and security of all legal and conveyancing documents (e.g. Deeds House Rules Bylaws) ensuring they are up-to-date and available onsite.
10.
Support administrative aspects of insurance management including maintaining records of property coverage and coordinating claims related to facility-related damages or losses.
11.
Assist in the implementation and monitoring of company and client policies ensuring alignment with internal procedures and local regulations.
12.
Participate in inter-departmental coordination (finance legal procurement etc.) to facilitate the smooth execution of facilities-related administrative tasks.
13.
Ensure accurate tracking and reporting of utilities consumption equipment performance data and facility usage metrics to support data-driven decision-making.
14.
Perform other administrative duties as assigned in support of technical operations building management policies or strategic projects.
Employment Type
Full Time
