Administration Manager
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Job Location:
Manila - Philippines
Monthly Salary:
Not Disclosed
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
About PalmPay
PalmPay is a leading neobank and fintech platform scaling financial inclusion across emerging markets. With over 40 million users we are building a digital financial ecosystem that empowers individuals and businesses through accessible easy-to-use and rewarding financial services.
Operating in Nigeria Ghana Tanzania Bangladesh Pakistan and the Philippines PalmPay has been recognised by CNBC as one of the Top 300 Global Fintech Companies and ranked #2 overall and #1 in financial services on the Financial Times Africas Fastest Growing Companies 2025 list.
Position Overview
PalmPay is seeking an experienced Admin Manager to oversee and manage all administrative and facilities-related functions for its Philippines operations based in Manila. This role ensures smooth office operations vendor coordination workplace compliance and administrative efficiency to support PalmPays fast-growing fintech business.
Key Responsibilities
Administration & Office Operations
Manage and control overall administrative operations for the Manila office.
Ensure smooth day-to-day office activities including maintenance security cleaning and support services.
Oversee office supplies inventory management and procurement processes.
Facilities & Vendor Management
Liaise with facility management vendors including cleaning catering security and maintenance service providers.
Manage service contracts vendor performance and SLA compliance.
Coordinate office repairs equipment maintenance and workplace upgrades.
Procurement Asset & Cost Control
Manage procurement of office equipment furniture IT assets and consumables.
Maintain accurate asset and inventory records.
Monitor administrative budgets and ensure cost-effective spending.
Administrative Support & Coordination
Organize and schedule meetings appointments and internal events.
Provide administrative support to senior management and visiting stakeholders.
Handle internal administrative requests and employee queries.
Policy Compliance & Documentation
Ensure all administrative activities comply with company policies and local regulations.
Maintain proper filing systems contracts and administrative documentation.
Support internal audits and compliance reviews related to administration.
Workplace & Employee Experience
Support HR in organizing employee engagement activities office events and company celebrations.
Ensure a safe professional and employee-friendly workplace environment.
Required Qualifications & Experience
Education
Bachelors degree in Business Administration Management or a related field is preferred.
Experience
7 years of experience in administration office management or facilities roles.
Prior experience in fintech banking telecom BPO or multinational corporate environments is an advantage.
Experience managing vendors facilities and office support teams.
Skills & Competencies
Strong organizational and planning skills.
Excellent time management and multitasking ability.
Proficiency in MS Office (Excel Word Outlook).
Strong problem-solving skills and attention to detail.
Good communication and coordination skills.
Ability to work independently in a fast-paced environment.
Compensation & Benefits
Competitive salary
Paid leave and company holidays
Career growth opportunities in a global fintech organization
Required Experience:
Manager
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Business Management
- Microsoft Powerpoint
- Microsoft Excel
- Operations Management
- Administrative Experience
- Leadership Experience
- Bookkeeping
About Company
An intuitive digital wallet with account opening, money transfer and bill payments in one. Earn as you spend.
