Executive Assistant Project Coordinator
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Job Location:
Makati City - Philippines
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant to the CEO
Command the chaos. Shield the strategy. Be the force behind the execution.
Were looking for a highly capable battle-tested Executive Assistant to serve as the right hand to our CEO. This isnt a basic admin role. Youll be expected to operate with the same urgency precision and discretion as the executives you support. Youll manage the details that keep leadership moving and youll do it without being asked twice.
If youre not used to managing international calendars down to the minute fielding rapid-fire priorities or handling confidential issues like a vault this isnt the role for you.
Executive Support
- Own and optimize the CEOs calendar priorities and communications.
- Anticipate needs and solve challenges before they become problems.
- Act as a trusted point of contact with internal teams and external partners.
- Manage travel logistics and critical details to keep things running smoothly.
- Handle sensitive and confidential matters with discretion.
Project Coordination
- Drive cross-functional projects ensuring deliverables dont fall through the cracks.
- Roll up your sleeves to build timelines assign owners and chase follow-ups.
- Connect the dots between teams (finance legal operations product) to keep momentum.
- Simplify chaos by turning big ideas into clear actionable steps.
- Keep the CEO and leadership updated with progress reports and next steps.
- Proven experience in office event coordination corporate branding initiatives and large-scale tradeshow organization.
Qualifications :
What Were Looking For
- Proven experience as an Executive Assistant Project Coordinator or similar role.
- Strong organizational skills with a bias for action.
- Clear communicator who can cut through noise and keep things moving.
- Comfortable juggling multiple priorities in a fast-changing environment.
- Proactive problem-solver with good judgment and common sense.
- Thrives under pressure and loves to roll up their sleeves.
Nice-to-Haves
- Experience in a startup or high-growth company.
- Exposure to project management tools (Asana Trello Notion etc.).
- Background in healthcare tech or operations.
What Success Looks Like
- The CEO always has what they need when they need it.
- Projects move forward without bottlenecks deadlines are hit teams are aligned.
- You keep the leadership team focused organized and accountable.
- Youre recognized as the go-to problem solver who makes things happen.
Additional Information :
Work setup: FULL ONSITE Monday to Friday or Tuesday to Saturday
Schedule: 8am to 5pm
Location: One World Place 32nd Street BGC Taguig City
Employment Type: Full-time Permanent
Get to know us more:
Evident: AI-Powered Growth Partner for Digital Dentists & Labs
on Instagram: Global Venture Capital firm in BGC Vancouver & Seoul.
Work :
No
Employment Type :
Full-time
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Nimbyx isn’t just another venture capital firm—we’re a launchpad for game-changers. Based in BGC, Philippines, with offices in Vancouver and Seoul, we invest in disruptive healthcare and technology companies with one bold mission: to change healthcare for good.We thrive on innovation, ... View more
