Personal assistant
Personal assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
3 Month Contract With A local Authority
To provide high-level proactive and confidential administrative support to Directors ensuring their time and priorities are effectively managed. This collaborative role involves close coordination with other Personal Assistants and officers across the organisation to maintain a consistent and professional standard of executive support.
Key Responsibilities:
Manage and prioritise Directors diaries arranging meetings appointments travel and events.
Monitor and triage emails ensuring timely responses flagging urgent matters and safeguarding Directors time in a fast-paced and frequently changing environment.
Draft proofread and manage high-level correspondence including confidential or sensitive communications.
Coordinate responses to internal and external enquiries ensuring appropriate tone and alignment with organisational priorities.
Organise meetings prepare agendas circulate papers and accurately record minutes and action points.
Work closely with senior officers stakeholders and elected members to ensure effective meeting outcomes and follow-ups.
Identify opportunities to improve and streamline administrative processes within the PA team.
Embrace and champion new technologies or digital tools to enhance productivity and collaboration.
Proactively support Directors in aligning their activities with the organisation s strategic goals and key initiatives.
Maintain a forward-thinking view of upcoming priorities and deadlines to assist in planning and preparation.
Act as a professional and reliable point of contact for internal and external stakeholders on behalf of the Directors.
Maintain positive relationships with colleagues senior leaders partners and public representatives.
Requirements
Proven experience in a Personal Assistant or Executive Support role preferably in a public sector or large organisational environment.
Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively.
High degree of discretion and confidentiality in handling sensitive information.
Strong written and verbal communication skills.
Confident working with senior stakeholders and elected members.
Proficiency in Microsoft Office (Outlook Word Excel PowerPoint) and digital collaboration tools (e.g. Teams SharePoint).
Ability to work both independently and collaboratively as part of a wider business support team.
Employment Type
Full Time
