Administrative Assistant I Pediatrics & Urology
Administrative Assistant I Pediatrics & Urology
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Job Description
Employment Type:
Full timeShift:
Day ShiftDescription:
At Loyola we know youre more than your job. We see you and all your potential. Thats why we invest in our people. Flexible scheduling tuition reimbursement and day one benefits at Loyola whats important to you is important to us. Join our family.
Benefits from Day One
Daily Pay
Career Development
Tuition Reimbursement
Referral Rewards
The Administrative Support Specialist performs a variety of administrative duties to relieve the supervisor of clerical and routine administrative responsibilities our Pediatrics & Urology department ensuring efficient and effective office operations. This role sets priorities with direction from the supervisor and supports departmental functions through communication coordination record-keeping and event planning.
Shift: 8:00am - 4:30pm
Administrative Support:
Answer and screen phone calls take messages and apply department knowledge and critical thinking to redirect inquiries as appropriate.
Attend meetings as requested; transcribe and distribute meeting minutes recording key discussions identifying action items and summarizing conclusions.
Maintain departmental and individual calendars including scheduling meetings arranging appointments and coordinating travel.
Adhere to deadlines by proactively preparing and providing necessary documents for use in meetings.
Submit travel request forms create supporting arrangements and maintain documentation.
Communication:
Compose effective correspondence announcements training materials narrative summaries reports proposals and recommendations.
Compile data to prepare operational reports and assist with preparation of materials for committee review.
Regulatory Preparation
Coordinate schedules materials and command center resources in preparation for regulatory visits (IDPH The Joint Commission CMS CARF PICC etc.).
Budget Inventory and Equipment Management:
Ensure department expenses are charged appropriately; assist with check requisitions purchase requisitions and expense reports.
Review expenses for compliance with policy and escalate deviations as needed.
Use PeopleSoft to process purchase requisitions; order office supplies; and arrange for maintenance of office equipment.
Maintain shared office spaces process supply orders and ensure equipment is in proper working order.
Position Requirements:
Education:
- Required:High School Diploma plus training acquired through work experience or education (Bachelors degree preferred).
- Preferred:Bachelors degree or equivalent training through work experience/education.
Experience:
- Required:12 years of previous job-related experience.
- Preferred:35 years of previous job-related experience.
Skills and Abilities:
Ability to deal courteously and calmly with people and manage stressful situations.
Strong organizational and time management skills; ability to complete tasks accurately and independently.
Proficiency in office procedures filing and word processing.
Ability to maintain confidentiality.
Ability to collaborate effectively as part of a team.
Pay Range: $17.30 - $26.81 per hour
Actual compensation will fall within the range but may vary based on factors such as experience qualifications education location licensure certification requirements and comparisons to colleagues in similar roles.
Our Commitment
Rooted in our Mission and Core Values we honor the dignity of every person and recognize the unique perspectives experiences and talents each colleague brings. By finding common ground and embracing our differences we grow stronger together and deliver more compassionate person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability veteran status or any other status protected by federal state or local law.
Employment Type
Full-Time
