Philanthropy Program Coordiantor Temporary
Philanthropy Program Coordiantor Temporary
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Job Description
Overview
Fred Hutchinson Cancer Center is an independent nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.
With a track record of global leadership in bone marrow transplantation HIV/AIDS prevention immunotherapy and COVID-19 vaccines Fred Hutch has earned a reputation as one of the worlds leading cancer infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology infusion radiation proton therapy and related services and network affiliations with hospitals in five states. Together our fully integrated research and clinical care teams seek to discover new cures to the worlds deadliest diseases and make life beyond cancer a reality.
At Fred Hutch we value collaboration compassion determination excellence innovation integrity and respect. Our mission is directly tied to the humanity dignity and inherent value of each employee patient community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.
About Philanthropy
Fred Hutchs Philanthropy program raises funds for cancer and related disease research care and education to help Fred Hutch become the worlds best cancer center. Since the April 2022 merger that led to the formation of Fred Hutchinson Cancer Center Fred Hutch has served as the cancer program for UW Medicine and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.
Our team of more than 140 Philanthropy staff implements high-performing relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about preventing and eliminating cancer and infectious disease. Our FY26 goals include increasing our annual fundraising deepening our patient family fundraising and advancing the first phase of our ambitious $3 billion comprehensive campaign through Fred Hutchs 50th Anniversary. Our success is made possible through a deep commitment to an inclusive environment and operational excellence.
Job Summary
The Program Coordinator Gift Services & Data Management- Temporary is a member of the Data Philanthropy program and reports to the Executive Director Gift Services & Data Management. The Data Philanthropy program maintains and strengthens Philanthropys infrastructure by managing analyzing and leveraging the data needed to inform organizational strategy and conduct the operations that engage and steward Fred Hutch stakeholders.
The Program Coordinator Gift Services & Data Management manages the essential day-to-day administrative responsibilities of the team as well as special projects related to the maintenance and growth of Philanthropys infrastructure and operational goals. The Gift Services team efficiently manages a high-volume of donor contributions processing over 70000 gifts and 200000 transactions annually to ensure timely donor acknowledgement and stewardship.
Some travel and weekend and evening work may be required.
This position is a hybrid role with a minimum three days per week at our South Lake Union campus.
Responsibilities
- Accurately process high-volume gift and transaction data ensuring data integrity and compliance with established gift processing workflows and standards.
- Field constituent gift record updates and other maintenance requests via Smartsheet.
- Serve as a liaison to other teams within the department Mail Services and Accounting.
- Collaborate with the Accounting and cash receipts team to ensure accurate financial reporting timely reconciling and adherence to charitable tax deduction requirements.
- Provide general administrative support for the team which may include answering emails and phones; providing meeting support including scheduling drafting agendas and taking minutes; managing ProCard and budget reconciliation; implementing electronic filing; and making conference room reservations.
- Coordinate across teams to support program activities.
- Respond to donor and/or internal inquiries while providing excellent customer service.
- Responsible for complex data entry and data hygiene functions.
- Carry out a portfolio of recurring assignments.
- Follow established gift processing and gift handling procedures and documentation.
- Collaborate to refine improve and document processes and process improvements.
- Serve as an individual contributor; this role does not have people program or fundraising responsibility.
- Other duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS:
- Bachelors degree or equivalent experience.
- One year of work experience.
PREFERRED QUALIFICATIONS:
- Familiarity with tools and techniques to maintain high levels of accuracy in data entry and complex transaction processing.
- Proficiency with Smartsheet and/or other project management software such as Asana Microsoft Project or Jira.
- Excellent written verbal and interpersonal communication skills.
- Highly developed organizational and information management skills.
- Strong attention to a high level of detail and quality of work.
- Ability to build relationships and work collaboratively within a complex organization.
- Proficiency with Microsoft Office Suite and experience with a CRM Raisers Edge/RENXT or related fundraising software.
- Ability to handle and respect confidential and sensitive information.
The hourly pay range for this position is from $31.26 to $44.51 and pay offered will be based on experience and qualifications.
This position is not eligible for immigration sponsorship. Applicants must already be authorized to work in the US and not require sponsorship now or in the future.
Fred Hutchinson Cancer Center offers employees access to a retirement savings plan an employee assistance program paid sick leave (1 hour for every 30 hours worked) and prorated paid holidays (up to 11 days per year).
Additional Information
Employment Type
Full-Time
