Temporary Advancement Coordinator

The Office of Advancement builds lifelong relationships with alumni parents and friends and engages them in support of Wesleyans educational mission and financial goals. The Advancement team fosters pride in the Wesleyan community and develops support for university initiatives through outreach activities including development/fundraising; alumni and parent engagement; on and off-campus events.

Advancement Operations is responsible for the strategic design development and implementation of operational functions that provide a foundation for the Office of Advancement to achieve its goals in fundraising and constituent engagement. The department is charged with aligning business support functions policies and procedures and technology infrastructure within the strategies resources and priorities of the University.

Reporting to the Director of Advancement Operations the Temporary Advancement Coordinator will assist with various Campaign-related projects and day to day operational activities within Operations Information Management and Donor Relations areas.

Responsibilities include:

• Provide daily reception area coverage

• Collaborate with operations staff to fully support Campaign and engagement events including assistance with event registration donation processing and reconciliation

• Conference room technology setup assistance for larger remote meetings

• Events Planning Grid assignment updates

• Assist with updating employment industry and occupational codes in database

• Enter and update researched demographic and affinity information from a variety of external resources in the donor database

• Assist with occasional or ongoing data integrity projects including returned mail event registration or other data-oriented outreach

• Using advanced internet search utilities and finding biographical and demographical information for constituents

• Accurately categorize label and organize gift documentation and stewardship materials for easy access and reference in our database of record

• Assist with updating fund description details in database

• Other duties as assigned

This is an on-campus position working up to 35hrs per week through July 2026.

Minimum Qualifications:

• Associate Degree and four years related experience or an equivalent combination of education training and experience.

• Ability to set priorities to take initiative to manage multiple duties with minimal supervision and to pay close attention to detail.

• Demonstrated expertise in Microsoft Office programs including ability to do mail merges in Word and Excel spreadsheet formatting and manipulation.

• Demonstrated ability to work on multiple projects effectively in a fast-paced environment.

• Strong organizational and effective communication skills.

• Customer service experience.

• Demonstrated commitment to work within a diverse environment and interact openly with individuals of different backgrounds.

Additional Applicant Instructions:

Applicants must submit a cover letter and resume.

Pay Rate: $22.00/hr.

All offers to external applicants are contingent on the candidates completion of a pre-employment background check screening to the satisfaction of Wesleyan University.

Wesleyan University located in Middletown Connecticut does not discriminate on the basis of race color religious creed age gender gender identity or expression national origin marital status ancestry present or past history of mental disorder learning disability or physical disability political belief veteran status sexual orientation genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX Section 504 or any other non-discrimination policies should be directed toVice President for Equity and Inclusion Title IX and ADA/504 Coordinator.

Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan Universitys Clery Act Report are available on request and online at is taken into consideration in the determination of salary offers. For more information visit offers a broad range of employee benefits and development opportunities including comprehensive group insurance plans wellness programs and incentives generous paid time off and retirement plans flexible work schedules employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at: Experience:

IC