Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Overview
Provide executive support for the Senior Leadership Team (SLT) in Acrisure London Wholesale.
Responsibilities
- Inbox Management
- File/action/respond on behalf of the SLT where appropriate
- Flag items for action where applicable
- Diary Management
- Responsibility for heavy calendar management requiring interaction with both internal and external stakeholders
- Coordinate a variety of client market and internal meetings
- Gatekeep diary and suggest opportunities to streamline schedules
- Expense Management
- File monthly expense reports using Emburse
- Review expense reports of direct reports to ensure they are submitted in line with company policy
- Global Travel Management
- Extensive global travel bookings (predominantly US) including flights hotels car hire transfers and any other logistics
- Ensure bookings are in line with company policy
- Identify and execute all visa requirements
- Provide itineraries where required
- Business Assistance
- Coordinate Team Leader meetings including agendas minutes action point.
- Assist the SLT with the drafting of internal and external communications including regular Exec meeting prep and reporting in coordination with Marketing team
- Event Planning
- Manage both internal and external events for the SLT and wider Acrisure London Wholesale team
- Coordinate with wider Acrisure teams and corporate functions on group events
- Suggest opportunities for hosting hospitality/events with clients and markets
- Budget management and tracking
- Liaise with Marketing for Acrisure branded collateral where applicable
- Line Management
- Line management of Personal Assistant in Acrisure London Wholesale including appraisals mentoring and development
Key Competencies
- Proficiency in Microsoft Office (Word Excel PowerPoint Outlook Teams)
- Exceptional written and verbal communication skills
- Strong organization and planning skills
- Proven ability to work with a team or autonomously
- Sound judgment and decision-making ability
- Proven ability to show initiative
- Effective team player with a can-do collaborative attitude
- Discretion and confidentiality
- Strong attention to detail and accuracy
- Flexibility and ability to manage multiple tasks at once
- Ability to take ownership and responsibility for tasks
- Enthusiasm and drive
Previous Experience
- Experience supporting SLT/C-suite in an insurance or financial services firm
- Familiarity of insurance market
- Awareness of regulatory requirements
- Project and/or event management experience
Work Environment
- Full time
- Hybrid (4 days in office 1 day at home)
- Contractual hours 9:30am-5:30pm
- Occasional flexibility required to suit business need
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Acrisure connects ambitious people and entrepreneurs with the insurance and business solutions they need for success.
