Event Assistant

London - UK

Monthly Salary: Not Disclosed

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

Requisition ID	36294
Office Country	United Kingdom
Office City	London
Division	Office of the Secretary General
Contract Type	Short Term
Contract Length	07 months
Posting End Date	08/12/2025

This role with conclude mid - July

Purpose of the Job

Reporting to the Principal Annual Meeting Event Management the Event Assistant will support the planning and delivery of the EBRD Annual Meeting and Business Forum events and corporate events led by the Event Management team in the Banks Headquarters in physical hybrid or virtual formats. The role involves supporting the coordination of the full institutional and Business Forum programme of the Annual Meeting as well as day-to-day event operations such as Board meetings signing ceremonies conferences and award held at the Banks HQ.

This role offers hands-on experience in international event operations logistics coordination content programming and stakeholder engagement within a dynamic high-profile environment.

Accountabilities and Responsibilities

Under the supervision of the Principal Annual Meeting Event Management:

Assist the Events Team in the overall coordination and delivery of the Annual Meeting and Business Forum and the corporate events programme
Provide administrative and logistical support before during and after events (reporting feedback collection documentation)
Administrative support and contribution to events delivery including developing spreadsheets Microsoft forms drafting and sending emails live communication with multiple stakeholders maintaining statistical records
Update all relevant documentation in collaboration with internal departments (catering AV communications security IT interpretation protocol) and external suppliers to ensure smooth event execution
Set up event spaces and monitor delivery in close cooperation with senior members of the Event Management team
Support live events delivery
Coordinate temporary meeting room attendants
Participate in team meetings and briefings to track progress and ensure alignment across workstreams
Contribute to data content creation and updates for the Annual Meeting website including drafting session descriptions speaker profiles news items bios
Update speaker information in the Annual Meeting registration platform
Respond to participants enquiries and manage the dedicated Annual Meeting mailbox
Handling enquiries and escalating to Annual Meeting Principal if required

Skill Knowledge Experience and Qualifications

Exposure to an international professional working environment
University degree or equivalent
Fluency in English (written and spoken) required and verbal communication skills; knowledge of other official EBRD languages is an asset
Strong interpersonal skills; comfortable liaising with diverse stakeholders
Excellent organisational skills and multitasking abilities with strong attention to detail
Proactive adaptable and able to perform well under pressure in fast-paced environments
Ability to assimilate information quickly and follow instructions precisely
Calm under pressure with a positive attitude with a willingness to support
Computer literacy including proficiency with Microsoft 365; familiarity with event management platforms or website backends is an asset
Good knowledge of international financial institutions and international relations

What is it like to work at the EBRD

Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation and use your talents to make a real difference to peoples lives and help shape the future of the regions we invest in.

The EBRD environment provides you with:

Varied stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial political public and private sectors across the regions we invest in;
A working culture that embraces inclusion and celebrates diversity;
An environment that places sustainability equality and digital transformation at the heart of what we do.

Diversity is one of the Banks core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients brings pioneering ideas energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities cultures and opinions and we aim to sustain and build on this strength. As such the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. As an inclusive employer we promote flexible working and expecting our employee to attend the office 50% of their working time.

Please note that due to the high volume of applications received we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).

Requisition ID36294Office CountryUnited KingdomOffice CityLondonDivisionOffice of the Secretary GeneralContract TypeShort TermContract Length07 monthsPosting End Date08/12/2025This role with conclude mid - JulyPurpose of the JobReporting to the Principal Annual Meeting Event Management the Event Ass...

Requisition ID	36294
Office Country	United Kingdom
Office City	London
Division	Office of the Secretary General
Contract Type	Short Term
Contract Length	07 months
Posting End Date	08/12/2025