Campus Visit and Office Coordinator
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Job Location:
Northfield, OH - USA
Monthly Salary:
$ 19 - 21
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Position Title: Campus Visit and Office Coordinator.
Department: Admissions.
Classification: Non-Exempt.
FTE: 1.0.
Work Schedule: The standard 40-hour work schedule is Monday - Friday 8:00 am - 5:00 pm; flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors; some evening and weekend hours required for special events; travel up to 5% of the work schedule which includes local (Twin Cities metro area) travel.
Work Location: On Campus.
Hourly Rate: $19 - $21.
Essential Job Duties:
- Campus Events and Visit Program.
- Assist the campus visit program by greeting visitors answering visitors questions and directing them to their scheduled appointments which may include attending classes meeting professors and/or admissions officers or taking tours.
- Provide relevant introductions to admissions personnel and other administrative staff or faculty and accurate directions for campus appointments.
- Assist the Campus Visit Coordinator in processing planning and execution of all aspects of a campus visit for prospective students and their families group visits and large campus events.
- Assist admissions staff members to ensure smooth and seamless production of recruitment activities.
- Coordinate details related to hospitality: logistics food/beverage orders audio/visual requests facilities orders and rental services.
- Communications & Data Processing.
- Respond efficiently courteously professionally and accurately to prospective students parents professors coaches and other staff who inquire about St. Olaf College.
- Assist and provide accurate data entry for campus visits and event registrations student inquiry information interest forms and application materials.
- Provide effective office communication including daily internal support and external recruitment communications via text message online chat email phone call and drop-in.
- Student Fellow Program.
- Assist in developing training and supervising successful student fellows who will support all campus visit programming including group and individual visits.
- Office Coordination.
- Facilitate key office tasks that include: sorting and distributing incoming mail maintenance and use of office equipment like printers scanners and computers/laptops.
- Manage and maintain the Admissions lobby including subscriptions maintain organized presentation room.
- Support respect and commit to embracing diverse backgrounds values and points of view to build a strong and inclusive community.
- Complete and meet deadlines for required training and performance management cycle.
- Perform other duties as assigned.
Supervision Received and Exercised:
- Reports to the Senior Associate Dean of Admissions.
- This position does not supervise staff or student workers.
Required Qualifications:
- Education: Associate degree or equivalent relevant work experience; Maintain a valid drivers license and meet St. Olaf College driver authorization criteria with a satisfactory driving record.
- Experience: 2 years related experience; office or customer service experience where contact with the public is valued and imperative.
Preferred Qualifications:
- Education: Bachelors Degree.
- Experience: 4 years or related experience; prior experience using Slate Technolutions.
Prerequisites:
- Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks reference checks verification of work history verification of any required academic credentials licenses and/or certifications a motor vehicle check verification of DOT certification a credit check employment eligibility verification and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.
Disclaimer:
- This position may require you to report early stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
- This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.
- Review of applications begins immediately and continues until the hire is complete. We accept only online applications.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Join Our Community - Work at St. Olaf! Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, histo ... View more
