Administrative Coordinator

Current University of Arkansas System employees including student employees and graduate assistants need to log in to Workday via then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for Find Jobs for Students.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting the application process will be saved as a draft. You will be able to access and complete the application through My Draft Applications located on your Candidate Home page.

Closing Date:

Type of Position:

Job Type:

Institution Name:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education research and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical Dental and Vision plans available for qualifying staff and family
• Holiday Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click theApply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting please contact Human Resources at .

Department:

Departments Website:

Summary of Job Duties:

Qualifications:

Qualifications

Required:

• Bachelors Degree plus 2 years of experience in general administrative office support-OR- Associates Degree plus 4 years of experience in general administrative office support-OR-High School Diploma/GED plus 6 years of experience in general administrative office support.

• Proficient in Microsoft Office applications: Word Excel Access PowerPoint Outlook.

• Excellent organizational and interpersonal skills with the ability to delegate and follow-up.

• Strong problem solving skills.

• Ability to work independently and interdependently.

• Excellent verbal and written communication skills.

• Ability to work under deadline pressure.

• Ability to work in a diverse environment with people from various cultures backgrounds socioeconomic status etc.

• Maintain confidentiality requirements and laws.

Preferred:

• Bachelors degree in Business Administration Healthcare Management or related field.

Special knowledge abilities and skills:

• Proficient in Microsoft Office applications: Word Excel Access PowerPoint Outlook

• Excellent organizational and interpersonal skills with the ability to delegate and follow-up

• Strong problem solving skills

• Ability to work independently and interdependently

• Excellent verbal and written communication skills

• Ability to work under deadline pressure

• Ability to work in a diverse environment with people from various cultures backgrounds socioeconomic status etc.

• Maintain confidentiality requirements and laws

Responsibilities:

Business Operations

• Provides business operations support to the CSMs as directed by the Assistant Service Line Administrator.

• Assists in the ordering process of non-medical supplies - notifies Department Procurement Coordinator of order requests delivers supplies as the arrive to each unit.

• Performs environmental rounds on units to assess maintenance equipment and supply needs. Places work order for unit repairs. Provides follow-up to ensure problems are resolved.

HR Functions

• Collaborates with CSM to identify positions to post.

• Collaborates with HR to post positions completing paper or online forms as directed.

• Assists unit leadership with timely annual evaluations: tracks due dates for annual evaluations notifies employees of annual evaluation requirements ensures compliance with annual requirements (BLS TB licensure and others).

• Transfers employee mailbox when an employee transfers across nursing units.

• Monitors attendance deficiencies: tracks attendance compliance notifies employees when attendance thresholds are met (Attendance Manager reports emailed) notifies supervisors when employees reaches oral/written warnings facilitates completion of paperwork (prints EDN forms from Attendance Manager) ensures signed documents/notes are scanned and documented sends notifications through certified mail when required.

• Maintains and is responsible for all electronic patient-care employee records for areas of service: creates new files maintains unit/area email distribution lists ensures document completion for training competencies counseling forms and other TJC required documents.

• Maintains and manages electronic employee files for the department including but not limited to employee relations HIPAA FMLA ADA compliance training and other confidential personnel files. Attends meetings to stay aware of procedural changes. Assists with audits and the employee cycle processes through scanning of employee documentation.

Administrative Duties

• Provides clerical and administrative support to the CSMs and Nursing Directors as requested. Examples include scheduling meetings maintaining calendars taking minutes etc.

• Routes mail.

• Participates in annual inventory process for each assigned unit. Searches for missing equipment works with CSMs and Directors to ensure a thorough search is conducted.

• Manages copiers and phones on units.

• Makes copies/packets requesting assistance from Nursing Receptionist for larger jobs.

• Produces flyers for informational and recognition purposes. Example is birthday flyers for the unit breakrooms.

• Participates in nursing-wide events and initiatives. Examples of events include Nursing and Hospital Week employee recognition retirements and Skills Fairs.

• Responsible for maintaining EPIC Downtime Boxes.

• Assists with set-up or meetings including reserving conference rooms sending invitations producing rosters providing AV/Polycom support producing agenda and taking minutes.

• Collects emergency checklists temperature logs and patient assignments throughout units. Scans into department file.

Other duties may be assigned to this position.

Salary offered commensurate with experience.

Additional Information:

Salary Information:

Required Documents to Apply:

Special Instructions to Applicants:

Please contact for any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position is subject to pre-employment screening (criminal background drug testing and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible: