Operations and Administration Manager

Do you have 2 years of Operations experience

Do you have 2 years of HR and Administration experience

We are seeking a full-time Operations and Administration Manager for a temporary-to-permanent role. This individual will manage operations and administration functions and enhance efficiency in business processes including Admin HR Inventory and other critical areas. This individual will serve as the point of contact and administrative support for the President/CEO Board of Directors and Leadership team. This is a hybrid full-time temporary-to-permanent role. The anticipated start date for this role is 10/09/25.

ORGANIZATION: Healthcare Foundation

LOCATION:Downtown Chicago (The Loop)

POSITION TITLE:Operations and Administration Manager

SCHEDULE:35-40 hours/week -Hybrid ( Tuesday and Thursday in Office)

DURATION: Temporary to Permanent

Pay- $28/hr- $32/hr

Is This Your Dream JobResponsibilities include managing hiring processes handling bill payments maintaining accurate financial records in QuickBooks and taking detailed minutes at board meetings. The ideal candidate will have strong communication skills attention to detail and proficiency with office technology and software tools.

Our Ideal Candidate:

• Bachelors degree in business or related field.
• A minimum of 2-4 years of experience working in operations or similar roles.
• Experience with QuickBooks is required.
• Experience with hiring/recruiting.
• Ability to prioritize organize time manage diverse activities and meet deadlines while demonstrating flexibility within a dynamic work environment.
• Excellent verbal written communication and organizational skills with an ability to handle key stakeholders with courtesy and tact.
• Must be tech-savvy and have working knowledge of Microsoft Office products: Outlook Word Excel and PowerPoint.

How You Will Spend Your Day:

Providing administrative support to the President/CEO Board of Directors and Leadership team

Managing the CEOs schedule meeting preparations business travel and follow-up tasks

Provide administrative and record-keeping support for Board of Directors and Executive Committee meetings and Board Member records including recording processing and distributing meeting minutes as needed

Support the administrative management of organizational records licensing and required documents and filings working closely with the CEO/COO. Initiating and implementing processes to manage projects information and people

Daily management of he organizations email account

Assist in hiring onboarding training and developing operational staff to maintain necessary skill HR activities or initiatives.

Collaborate with senior leadership to align efforts with the organizations goals and strategy for staffing recruiting and retention. Help develop and implement initiatives supporting the companys mission and strategic vision.

Maintains continuous communication with management staff and vendors to ensure seamless operations while collaborating with external partners and members to provide necessary documentation and exchange information and serves as a point of contact for third parties/vendors as needed

Contribute to enhancing the efficiency of business processes. Identify areas for improvement within operational processes and implement changes to streamline workflows and increase operational performance using key metrics to identify trends and areas for improvement.

Coordinate with suppliers to procure materials and manage inventory levels to meet demand.

Develop implement and maintain standard operating procedures as needed.

May assist in developing budgets.

Wed love to hear from you!

If this sounds like the job for you we would love to help make that happen. Please apply using this link.

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Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client rest assured that we retain all candidate information for possible future matches even if you do not hear from us in regard to your application in response to this ad.