Business Services Principal Pr

Job Summary:

This position will provide professional support to the Deans Office Research Affairs Senior Associate Dean (SAD) for Clinical Research. This position will participate in and occasionally lead projects on behalf of the Senior Associate Dean with minimal supervision and facilitate processes in accordance with CU and SOM policies and procedures. This position will administratively manage the complex scheduling needs travel arrangements and expense reports. This position will interface with liaisons across the University of Colorado Anschutz Campus chancellors office School of Medicine UCHealth and Childrens Hospital in the stewardship of clinical trials research initiatives.

Key Responsibilities:

Intermediate Professional

• Duties are performed with guidance and direction from other professionals.

• Support coordination of executive-level meetings by preparing agendas taking minutes and assisting with related communications including email distributions and memos.

• Maintain the calendar for the Senior Associate Dean by scheduling meetings prioritizing requests and coordinating with other calendars under supervision.

• Assist with domestic and international travel arrangements including booking flights and hotels registering for conferences and submitting expense reimbursements in accordance with policies.

• Represent the Senior Associate Dean in a professional manner through in-person phone and written communications.

• Contribute to procurement processes by preparing expense reports and ensuring compliance with CU policies.

• Provide administrative support for document routing record keeping and spreadsheet tracking.

• Execute projects assigned by the immediate supervisor.

Senior Professional

• Independently coordinate and manage executive-level meetings including agenda development minute-taking and dissemination of communications across various platforms.

• Oversee and optimize the Senior Associate Deans calendar exercising discretion in prioritizing requests and resolving scheduling conflicts across multiple stakeholders.

• Manage complex domestic and international travel logistics ensuring compliance with institutional policies and budget constraints and proactively resolving issues.

• Serve as a trusted representative of the Senior Associate Dean demonstrating professionalism and sound judgment in all forms of communication.

• Independently manage procurement and expense reporting processes ensuring accuracy and adherence to CU Medicine University and SOM guidelines.

• Maintain and improve systems for document routing record keeping and data tracking identifying opportunities for increased efficiency.

• Execute projects assigned by the immediate supervisor.

Principal Professional

• Lead strategic coordination of high-level executive meetings including designing agendas aligned with institutional priorities producing official records and managing communications with campus-wide impact.

• Serve as a strategic advisor in managing the Senior Associate Deans calendar balancing competing priorities and aligning scheduling with long-term goals and initiatives.

• Provide expert-level oversight of international and domestic travel planning ensuring seamless execution policy compliance and budget optimization; mentor others in travel coordination best practices.

• Act as a senior liaison and ambassador for the Senior Associate Dean handling sensitive communications and representing leadership in high-stakes interactions.

• Develop and refine procurement and expense management systems ensuring policy alignment and training others on best practices.

• Design and manage advanced tracking systems for document workflows and data reporting leveraging tools to support decision-making and operational excellence.

• Execute projects assigned by the immediate supervisor.

Work Location:

On-site this role is expected to work on-site and is located on the Anschutz Medical Campus in Aurora Colorado.

Why Join Us:

The Office of Research Affairs within the Deans Office at the University of Colorado School of Medicine is not just an administrative unitits a strategic engine driving innovation collaboration and impact across the research enterprise. Whether youre a faculty member administrator or staff member joining this office means becoming part of a team that:

• Shapes institutional research strategy: Senior Associate Deans like Leslie Berg and Adit Ginde lead initiatives such as the AFL and SIRC funding programs which support both pilot research and shared infrastructure critical to advancing the School of Medicines mission.

• Fosters cross-campus collaboration: The office actively engages with departments and centers to unify siloed efforts streamline operations and elevate the institutions research profile

• Drives operational excellence: From data-informed decision-making to strategic planning and space optimization the office is a model of administrative innovation and efficiency.

Why work for the University

We haveAMAZINGbenefits and offerexceptional amounts of holiday vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability Life Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced-rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Intermediate Level

• A bachelors degree in business business administration finance accounting education social sciences healthcare administration public administration communications information systems or a directly related field from an accredited institution.

• One (1) year of professional-level experience providing support to senior leadership which includes managing calendars travel and supporting committees or special projects.

Senior Level

• A bachelors degree in business business administration finance accounting education social sciences healthcare administration public administration communications information systems or a directly related field from an accredited institution.

• Two (2) years of professional-level experience providing support to senior leadership which includes managing calendars travel and supporting committees or special projects.

Principal Level

• A bachelors degree in business business administration finance accounting education social sciences healthcare administration public administration communications information systems or a directly related field from an accredited institution.

• Four (4) years of professional-level experience providing support to senior leadership which includes managing calendars travel and supporting committees or special projects.

Substitution (All Levels): A combination of education and related technical/paraprofessional experience may be substituted for the bachelors degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications (All Levels):

• Experience providing administrative and technical assistance to faculty within higher education and/or medical education environments.

• Data management experience including tracking compiling and generating reports.

• Experience working with CU software such as Marketplace Concur and PeopleSoft.

Knowledge Skills and Abilities:

• Excellent written and oral communication skills.

• Outstanding customer service skills.

• Skilled in compiling formatting and refining PowerPoint decks to support executive-level communications and strategic initiatives.

• Proficient in managing domestic and international travel logistics including booking budgeting and compliance with institutional policies.

• Experienced in maintaining complex calendars for senior leadership prioritizing engagements and coordinating across multiple stakeholders.

• Adept at creating accurate meeting minutes and providing administrative support for committee operations including agenda preparation and follow-up communications.

• Advanced skills in Microsoft Office Suite video conferencing phone system knowledge and etiquette.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Demonstrated commitment and leadership ability.

• Ability to manage and maintain complex sensitive and confidential information.

• Excellent time management organizational skills and ability to manage multiple projects along with the ability to move from one task/duty to another without errors despite frequent interruptions.

• Strong sense of urgency and problem-solving skills combined with the ability to prioritize projects.

• Prior experience at a similar level of responsibility with the proven ability to realize the work units mission statement vision and goals.

• Excellent attention to detail.

• Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines.

• Ability to effectively explain processes and procedures.

• Must possess a professional demeanor and have experience that demonstrates problem-solving skills.

• Must be able to work independently with minimal supervision.

How to Apply:

For full consideration please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to the listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references including name address phone number (mobile number if appropriate) and email address

Questions should be directed to: Vanessa Valesquez ()

Screening of Applications Begins:

Screening begins immediately and continues until the position is filled. For best consideration apply within two (2) weeks of the posting date.

Anticipated Pay Range:

The salary range (or hiring range) for this position has been established as:

Intermediate Level: $55975 to $71200

Senior Level: $60514 to $76974

Principal Level: $69591 to $88519.

This position is not eligible for overtime compensation. The salary of the finalist(s) selected for this role will be set based on a variety of factors including but not limited to internal equity experience education specialty and training.

The above salary range (or hiring range) represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity and we encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty staff students and visitors. To assist in achieving that goal we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and othervaccine-preventable diseases. If you work visit or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work visit or volunteer addition if you work in certain research areas or perform certain safety-sensitive job duties you must enroll in theoccupational health medical surveillance program.