Clerk Typist 12 month (Provisional) District Office

Williamsville Central School District

Job Location:

Erie County - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

PLEASE NOTE: This is a provisional Civil Service position. The selected candidate must currently be appointed to a Competitive Clerk Typist position orwill behired provisionally and be required to take the next scheduled Clerk Typist test and be reachable on that list.

Business Office/IMC

Clerk Typist/Copy Machine Operator (12 months)- Provisional

35 hours/week (8:00am 3:30pm) (Inclusive of ½ hour unpaid lunch)

Specific Work Duties:

Receives materials to be copied or printed including instructional materials reports booklets bulletins newsletters.
Sorts arranges materials and prioritizes requests both hard copy and electronic files.
Programs and operates a high-speed copy-printer
Makes minor adjustments and repairs to machines;
Keeps machines clean; reports major repairs to service technicians.
Inventories and stores supplies such as paper toner and related supplies for machines.
Operates binder and hole punch
Prepares work records of copied material for billing requirements.
Performs other duties as assigned

Specific Requirements:

Have understanding of digital copiers their functions and processes
Must have an understanding of graphic output and files
Strong attention to detail
Strong organization skills able to multi-task and can manage time to meet frequently changing deadlines in a fast-paced environment

Clerk Typist Competitive Requirements/Responsibilities

Distinguishing Features of the Class: The work involves the performance of standardized clerical tasks such as routine typing. Does related work as required.

Qualifications:

Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.

NOTE: Office clerical experience including typing may be substituted for the high school requirement on a year for year basis.

NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

Special Requirements:Working knowledge of office terminology procedures and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness tact and courtesy; physical condition commensurate with the demands of the position.

Reports to:Work is performed under the direct supervision of a higher ranking employee who gives detailed instructions for new assignments and practices.

Typical work activities include but are not limited to:

Is familiar with and contributes to the successful implementation of the Districts Mission and Belief statements;
Types forms form letters payrolls bills vouchers records reports index cards and similar materials;
Transcribes voice mail messages and other recorded audio messages and longhand copy;
Collects money and accounts for monies received;
Addresses envelopes on a typewriter or microcomputer;
Proof reads reports and other documents;
Answers telephone take messages relays information directly or over intercommunication system;
Assists in the preparation of payrolls and the maintenance of payroll records;
Sorts correspondence vouchers and similar materials;
Makes and checks routine arithmetical computations;
Files correspondence memoranda reports and other materials;
Acts as receptionist directing callers to the proper person or office; and gives information of a routine nature;
Operates office machines/equipment;
Indexes materials;
Performs routine office work involved in the issuance of license and permits in preparation of tax rolls and in preparation mailing and collection of tax and utility bills;
Prepares outgoing mail and sorts in-coming mail for dissemination;
May occasionally operate an Alpha-numeric key board to transcribe data to either punch cards tapes magnetic discs or directly to a computer;
Perform such other tasks and assume such other responsibilities as directed by the Superintendent of Schools or his/her designee.