Administrative Associate II (Receptionist)
Administrative Associate II (Receptionist)
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1 Vacancy
Job Description
Job Title
Administrative Associate II (Receptionist)Agency
Prairie View A&M UniversityDepartment
Cooperative Extension ProgramsProposed Minimum Salary
$10.83 hourlyJob Location
Prairie View TexasJob Type
StaffJob Description
The Receptionist is responsible for providing administrative organizational data entry data verification accounting and customer service skills to the Office and other units within the Department. Other duties include serving as an information resource to all students parents guests and colleagues who call visit and communicate with the Office.
This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.
This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.
Responsibilities:
Greet guests answer phone calls direct visitors and take messages for employees ensuring a friendly and professional atmosphere.
Receive and address customer complaints or issues promptly passing them on to the appropriate parties for resolution.
Create and distribute company memos using various communication channels including email letters or telephone calls.
Schedule and maintain the calendars of companys executives ensuring effective time management and coordination of appointments.
Coordinate the bookings and setup of meeting rooms ensuring they are ready for use as needed.
Organize and file company documents both electronically and using a paper filing system to ensure easy access and retrieval.
Offer support to teams as needed assisting with various tasks and projects to enhance overall efficiency.
Performs other duties as assigned.
Required Education and Experience:
High school diploma or equivalent.
Two years of related experience.
Required Knowledge Skills and Abilities:
Knowledge of word processing spreadsheet and database applications.
Ability to multitask and work cooperatively with others.
Effective verbal and written communication skills.
Preferred Qualifications:
Efficiently manages time and prioritizes tasks especially when handling a high volume of responsibilities.
Ensures exceptional attention to detail to guarantee error-free company memos and communications
Maintained a positive and welcoming demeanor when greeting customers and clients both in-person and over the phone.
Demonstrating excellent communication skills for effective interaction with internal team members and clients including the ability to understand and address their needs.
Successfully manages and maintains multiple calendars and schedules demonstrating strong organizational skills.
Utilizes fundamental computer programs including Microsoft Office to efficiently perform administrative tasks.
Adapts quickly to changing priorities and tasks demonstrating flexibility in the workplace.
Operates standard office equipment and personal computers proficiently contributing to improved overall job performance.
Other Requirements:
Position will work Monday-Friday 8am-5pm with a one-hour lunch break.
Weekend or evening work may be required occasionally.
Job Posting Close Date:
Until Filled
Required Attachments:
Please attach all required documents listed belowin the attachment box labeled as either Resume/CV or Resume/Cover Letter on the application. Multiple attachments may be included in the Resume/CV or Resume/Cover Letter attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
Resume or Curriculum Vitae
Cover Letter
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed HigherEdJobs etc. will not be considered unless the individual has applied to the available position via thePVAMUCareer site.
The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at or should you need assistance with the online application process.
Background Check Requirements:
All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
