Project Manager I

Type of Appointment: Full-Time At-Will

Classification: Administrator I

Anticipated Hiring Range: $100000 - $120000 annually (Commensurate with qualifications and experience)

Work Schedule:Monday-Friday; 8:00am-5:00pm unless otherwise notified

Recruitment Close Date:Open until filled

Priority Application Date:October 14 2025

THE DEPARTMENT:

Facilities Planning & Management leads the planning development and maintenance of both the natural and built environment at Cal Poly Pomona. The department oversees the strategic use and management of the Universitys land and facilities covering areas like land master planning project development building design and construction building occupancy and infrastructure (including roads transportation systems telecommunications sewer gas water and electricity). FP&M is dedicated to preserving and enhancing the Universitys history aesthetics physical assets and natural ecosystems through thoughtful planning design and construction of buildings infrastructure landscaping and other physical improvements.

Design and Construction (D&C) specifically focuses on the coordinated development and asset management of the Universitys physical resources. This includes campus master planning project development and construction management. D&C works closely with the Chancellors Office state and local agencies the University Foundation and the broader University community. Additionally the unit is responsible for developing the Universitys Capital Outlay Program and ensuring compliance with relevant building codes and regulations.

DUTIES AND RESPONSIBILITIES:

Project Management

• Under general supervision of the Director of Design and Construction the Project Manager is responsible for the development and management of capital improvement projects from design through construction and post construction phases as required by CSU & State Policy and Procedures PolyStat and State Building Codes.
• Administers and interprets policies procedures and guidelines.
• Effectively communicates and interacts with client and user groups the campus community and Facilities Planning Management (FPM) staff outside agencies consultants Office of the Chancellor and others to ensure projects are fully coordinated and complete.
• Provides technical expertise and recommends solutions to problems relating to projects and maintains an up-to-date knowledge of applicable laws and building codes.
• Performs initial code analysis and coordinates reviews with applicable regulatory agencies required.
• Manages project document reviews value engineering constructability reviews project estimates and reconciliation.
• Responsible for developing project feasibility scope and program.
• Ensures projects comply with approved programs CSU and University criteria requirements and applicable codes.
• Obtains written project approvals from responsible campus groups and clients at the conclusion of each schedule milestone.

Project Design & Engineering

• Prepares requests for proposals (RFPs) for the selection and hiring of professional architectural and engineering services etc. for capital projects and studies.
• Assists in the selection of architects engineers and other consultants.
• Determines contract scope of work work product deliverables fees payment schedules etc.
• Includes preparation of service agreements for service providers and contractors.
• Collaborates with the project team including Facilities Design and Construction staff assigned to the project and professional consultants engaged in design services.
• Approves professional consultants payment requests.
• Prepares scope of services and negotiates changes in scope of services and oversees the quality of the services provided as well as the progress of the consultants work.
• Manages coordinates and prepares necessary materials for all project submittals and secures approvals including Schematic Design and Construction Document Plan approvals.

Construction

• Oversees and coordinates with Field Inspection Services to monitor the work of contractors involved in construction and consultants providing material testing and inspection services.
• Reviews and approves contractor and consultant progress payment requests.
• Ensures construction activities are carried out in compliance with contract documents codes and project specifications.
• Maintains oversight to ensure the timely completion of work and proper documentation including as-built records.
• Reviews and approves contract change orders. Manages and monitors project close-out activities including obtaining agency approvals issuing certificates of occupancy providing training securing warranties reviewing record documents and manuals and ensuring the Certificate of Completion is issued along with any other necessary tasks.

Budget and Schedule

• Prepares manages and is accountable for project budgets and schedules.
• Manages project milestone reviews for planning schematic preliminary and construction phases.
• Maintains accurate records of all project milestone approval and completion dates with supporting documentation.
• Reviews cost estimates for completeness and compliance with budgets.
• Prepares accurate project budget estimate (Form 2-7) and updates at conclusion of each project development phase.
• Assists the University Planner with the Responsible for and manages preparation of Capital Outlay Budget Change Proposals (COBCP) for project funding requests.
• Works closely with University Financial Services and FPM Business Services to financially manage the project and ensures project accounting records are complete.

Reporting Bidding & Procurement

• Prepares project status reports and other reports as required including forecasts on project budgets and schedules.
• Uses standard reporting formats and coordinates with the Director of Design and Construction to ensure project reporting requirements (campus and Chancellors Office) are met in a timely manner.
• Coordinates contract bidding and award processes with Procurement.
• Drafts Scopes of Work RFQs RFP and other documents in support of service and construction agreements.

QUALIFICATIONS:

• Bachelors Degree - A four-year degree in engineering architecture construction management or a related field or 10 years of relevant experience in project management or construction including overseeing capital improvement projects managing budgets and schedules and ensuring compliance with building codes and regulations.
• DL NUMBER - Driver License Valid and in State Valid CA Drivers license with insurance.
• Seven years experience in the field of architectural/engineering or construction management developing complex commercial institutional and/or University construction projects. and
• Working knowledge of:
  • California Building Code ADA requirements Public Works Contract Code
  • Concept Schematic Construction and Bid Document coordination
  • Administration of contracts for design professionals various consultants and construction
• Construction Administration documentation including but not limited to minutes field reports responses to RFIs submittals change orders pay applications releases and notice of completion and knowledge of the impacts of each one of these documents to the project and contracts.
• Strong interpersonal skills the ability to work with various clients to develop and maintain productive working relationships across the divers University clients contractors consultants etc.
• Knowledge of California building codes construction practices processes and procedures.
• Knowledge of professional service practices preparation of Architectural/Engineering agreements.
• Knowledge of public works contract administration and construction management practices.
• Knowledge of capital project budgeting principles.
• Ability to lead project teams manage budgets from design through construction close-out collaborate with a variety of professionals and other staff members
• Ability to professionally communicate through written verbal and graphic means.
• Ability to use keyboard.
• Possess mobility and dexterity necessary to achieve full access to an inspection of construction sites during all phases of construction.
• Demonstrate superior organizational analytical and creative problem-solving skills
• Demonstrate a team player attitude.

PREFERRED EXPERIENCE:

• Current California Architectural or Engineer Registration or equivalent Certified Construction Manager (CMAA) or similar certification (International Code Council etc.) PM Software (Procore or similar) MetaBIM Bluebeam.
• Experience with the Department of the State Architect (DSA)
• Most Complex and/or difficult aspect of this job: The most complex aspect of a Project Managers role in design and construction is managing multiple projects concurrently while balancing the needs of diverse stakeholders. The PM must effectively coordinate and communicate with various groups such as clients consultants contractors and regulatory bodies each with their own priorities. This requires not only aligning expectations but also managing conflicts and ensuring timely updates to all campus stakeholders. Additionally staying compliant with CSU and state building codes policies and procedures adds a layer of complexity as any misstep can result in delays or legal issues. The PM must also ensure the project scope quality and budget remain on track despite the challenges of handling several projects simultaneously.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSUs mission is to prepare educated responsible individuals to contribute to Californias schools economy culture and future. As an agency of the State of California the CSUs business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information go to the CSU Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified determining the suitability of the candidate for the position Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature gravity and recency of the conviction the candidates conduct performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information go to the CSU Background Check Policy.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information go to the Acceptable I-9 website.

University Driving Requirements

Positions that require driving for university business by using apersonal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Drivers license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points if their license is Class C or 4. Not have more than 5 DMV Points if their license is Class A B or C with endorsements. For more information go to the Authorized University Driver Policy.

Conflict of Interest

This position is a designated position in the California State Universitys Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information go to the CSUs Conflict of Interest Policy.

Outside Employment Disclosure

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July within 30 days of accepting outside employment and upon their managers request. For more information go to the Outside Employment Disclosure Policy.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at the Child Abuse/Neglect Reporting policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) Cal Poly Pomonas Annual Security Report and Annual Fire Safety Report are available for viewing at: and Pay Transparency Nondiscrimination

As a federal contractor Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. For more information see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at . For more information go to Employment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

Other Notices

For other important employment notices we invite you to visit Cal Poly Pomonas Employment Notices web page.