Opportunities Administrative Assistant (Secretary 3) Designated
Opportunities Administrative Assistant (Secretary 3) Designated
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Job Description
Competition # :47106
Department:African Nova Scotian Affairs
Location:HALIFAX
Type of Employment:Permanent
Union Status:NSGEU - NSPG
Closing Date:15-Oct-25(Applications are accepted until 11:59 PM Atlantic Time)
Designation Status
This opportunity is designated to applicants that identify as African/Black Nova Scotian and other Racialized Persons.
About Us
African Nova Scotian Affairs works with government communities and partners to help provide services and programs for the African Nova Scotian community. We work within the community to keep African Nova Scotians informed and to encourage involvement. We also support activities that bring African Nova Scotians together to network share ideas and identify opportunities for development and growth.
African Nova Scotian Affairs is a division of theDepartment of Communities Culture Tourism and Heritage.
The Land Titles Initiative is a program created to address the historical wrong whereby African Nova Scotian settlers were not granted clear legal documentation of land ownership resulting in economic disadvantage for the African Nova Scotians who have descended from those settlers. The LTI resolves land title issues within the historic African Nova Scotian communities of East Preston North Preston Cherry Brook/Lake Loon Lincolnville and Sunnyville in an accessible manner that respects their cultural traditions and practices.
We are an energetic team with a positive attitude and determination to make a difference by helping African Nova Scotians gain clear title to land passed down by their ancestors.
About Our Opportunity
You are responsible for providing a broad range of secretarial/administrative functions in a fast-paced environment to the Land Titles Initiative.
This position reports to the Executive Director responsible for the Land Titles Initiative.
Primary Accountabilities
Some of your key responsibilities will include:
- Answering the main phone line; preparing correspondence; copying/scanning documents; managing a file database
- Managing financial estimates and spreadsheets
- Paying approximately 20-25 invoices per month
- Overseeing daily financial and procurement services including purchase orders and ministerial approvals
- Supporting the administration of client files including LTI intake and Land Titles Clarification Act applications
- Liaising between staff lawyers surveyors and stakeholders
- Coordinating/arranging meetings; preparations including agendas minutes/notes.
- Leading records management
- Main contact for the coordination of mediation and Commissioner services
We are highly collaborative and as part of the team you will provide support and assistance to Land Titles Initiative staff ensuring the efficient operation of the program.
Qualifications and Experience
As the successful candidate you will have completed a one-year secretarial/business administration course accompanied by four years of related experience. An equivalent combination of training and experience may be considered.
You will be proficient in typing word processing and other standard computer applications such as Microsoft Word Excel Outlook and internet use. You will demonstrate the ability to multi-task prioritize your work and you will be skilled with managing electronic filing systems. As the Secretary 3 you will be organized and adaptable in a face paced environment be a strong team player have good interpersonal skills be sensitive to the needs of clients and display tact sound judgement and able to exercise discretion and confidentiality. Effective verbal and written communication skills strong organizational skills and the ability to work independently are essential in this role.
You will have a deep understanding of and connection to the African Nova Scotian community its historical significance and its current land clarification challenges.
The following would be viewed as assets:
- Experience working in a law firm or legal setting managing a large number of files
- Experience using case management software
- Experience working with the African Nova Scotian communities
Equivalency
Include but not limited to:
- Five years of related work experience
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application
Benefits
Based on the employment status and union agreement the Government of Nova Scotia offers its employees a wide range of benefits such as aDefined Benefit Pension Plan Health Dental Life Insurance General illness Short and Long Term Disability Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings click here: Benefits for government employees.
Working Conditions
- May be required to work overtime on occasion.
- Normal work week is 35 hours/week/M-F 7 hours a day
- Required to move/lift objects such as office supplies boxes equipment and files.
- Typically located in a comfortable office environment.
- Much of the time is spent in a comfortable position with frequent opportunity to move about.
- Regularly reads and interprets multiple sources of information regular requirement to type read and work on a computer.
- May experience pressure with deadlines and need for accuracy.
- There is a high demand for accuracy and attention to detail while working in a complex service area
What We Offer
- Career Development where you have access to career guidance tools resources and ongoing training for every stage of your career.
- Engaging workplace: our Employees feel valued respected connected and tuned in we have forward-thinking policies and strategies.
- Countless career paths.
- Department specific flexible working schedules.
Pay Grade: CL 22
Salary Range: $1934.21- $2139.34Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights you require an accommodation throughout the recruitment process please contact us at
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials the results of which must be satisfactory to the employer. We thank all applicants for the interest however only those selected for an interview will be contacted. All questions and concernsmay be directed to
Employment Type
Full-Time
