Mail Room Clerk
Mail Room Clerk
Posted on :
03-10-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
03-10-2025
Job Description
HERNANDO COUNTY SHERIFFS OFFICE
AL NIENHUIS SHERIFF
JOB TITLE:MAIL ROOM CLERK
BUREAU:JUDICIAL SERVICES
SUPERVISED BY: SUPPORT SERGEANT
PAY GRADE:06NCREATED:
FLSA STATUS:NON EXEMPT REVISED:8/16/2024
CHARACTERISTICS OF THE CLASS:
The Mail Room Clerk will follow correct procedures for handling and distribution of general correspondence between the inmate and their family and other approved persons. The Mail Room clerk reports directly to the Support Services sergeant.
NOTE: These examples are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.
ESSENTIAL JOB FUNCTIONS:
A. Screening/processing of mail:
BUREAU:JUDICIAL SERVICES
SUPERVISED BY: SUPPORT SERGEANT
PAY GRADE:06NCREATED:
FLSA STATUS:NON EXEMPT REVISED:8/16/2024
CHARACTERISTICS OF THE CLASS:
The Mail Room Clerk will follow correct procedures for handling and distribution of general correspondence between the inmate and their family and other approved persons. The Mail Room clerk reports directly to the Support Services sergeant.
NOTE: These examples are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.
ESSENTIAL JOB FUNCTIONS:
A. Screening/processing of mail:
- Scrutinize incoming privileged mail publications and electronic correspondence for any violation of established guidelines.
- Determine whether the correspondence (incoming and outgoing) is properly addressed and correct postage affixed.
- Conduct search of incoming mail for contraband.
- Distribute incoming privileged mail publications and electronic correspondence no later than 48 hours of receipt and processing.
- Return all packages received in the mail to the sender. Return all mail to sender if inmate is released.
- Process indigent mail.
- Process public defender legal mail to be distributed or returned.
- All outgoing mail is processed in a timely manner.
- Envelopes are sealed and postmarked with the correct date and postage amount.
- The postage meter date must be current. All postmarked mail is mailed on the metered date. Failure to present mail to the United States Postal Service with the correct day may result in its return.
- If the mail is deposited in the mail room the last schedule collection for the day the postage meter is advanced to the next working days date (excluding weekends and holidays) to avoid possible cancellation delay.
- Correct improperly dated mail re meter the mail with correct date and $0.00 on the reverse side of the envelope.
B. Other administrative duties:
- Maintain the following logs:
- Indigent inmate postage log.
- Inmate incoming legal mail log.
- Mail arrival and distribution log.
- Postage machine log.
- Voter registration log.
- Weigh and stamp outgoing agency mail.
- Deliver inter-agency mail to designated areas in a timely (Sheriffs Office District One Court House etc.)
- Upon discovery of any contraband notify the on-duty supervisor for verification of find and initiate an incident report. Do no remove unknown contents or contraband from the area that may contaminate other parts of the facility.
- Always keep the mail room clean.
- Process incoming and outgoing mail at the Sheriffs Office.
- Answer inmate request through MailGuard.
- Approve/decline pictures received through MailGuard.
- Inform supervisor when postage meter funds need to be replenished.
- Perform additional duties as directed.
QUALIFICATIONS:
A. Training and Experience
- High school diploma GED or equivalent supplemented by two years of responsible clerical experience law enforcement related field preferred.
- Possess valid FL driver license.
B. Knowledge Skills and Abilities
- Knowledge of general office practices and procedures.
- Ability to work quickly and accurately without constant supervision.
- Knowledge of business English spelling and arithmetic.
- Ability to handle confidential matters without compromising confidentiality.
- Ability to operate standard office equipment such as typewriter copy machine and computer terminal.
- Ability to type a minimum of 35 words per minute.
- Ability to communicate orally.
- Ability to access input and retrieve information from a computer.
ESSENTIAL PHYSICAL SKILLS:
- Ability to sit or stand for long periods of time.
- Ability to walk unassisted.
- Acceptable eyesight (with or without correction)
- Acceptable hearing (with or without hearing aid)
- Ability to carry moderate weight items up to and including 50 pounds.
Equal Opportunity Employer
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
