Executive Assistant (Imaging Institute)
Executive Assistant (Imaging Institute)
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$ 106000 - 146300
1 Vacancy
Job Description
The Team
To develop a dynamic integrated view of biological systems in health and disease theChan Zuckerberg Institute for Advanced Biological Imaging (CZ Imaging Institute)aims to push forward the development and application of new imaging technologies over the next 10 to 15 years. CZ Imaging Institute researchers will collaboratively develop breakthrough biological imaging systems centered around grand challenges that push the boundaries of what we can see and measure to obtain deep insights into the architecture of complex biological systems at the molecular level.
As an extension of the Chan Zuckerberg Initiatives Imaging program theCZ Imaging Institute( will create breakthrough technologies hardware software biological probes data and platforms that will be made available to the scientific community and adopted worldwide through a combination of direct access to the Institute open sharing of advances and commercial partnerships.
Our Vision
- We pursue large scientific challenges that cannot be pursued in conventional environments
- We enable individual investigators to pursue their riskiest and most innovative ideas
- The technologies developed at the CZ Biohub Network facilitate research by scientists and clinicians at our home institutions and beyond
Diversity of thought ideas and perspectives are at the heart of CZ Biohub Network and enable disruptive innovation and scholarly excellence. We are committed to cultivating an organization where all colleagues feel inspired and know their work makes an important contribution.
The Opportunity
We are currently recruiting for an Executive Assistant who will help provide complex support to various leaders. This includes anticipating needs providing complex administrative support with discretion and independent judgment managing rapidly evolving projects and initiatives effectively interacting with high-level contacts and making appropriate assessments on behalf of the executives they support. The ideal candidate will be highly organized independent proactive and have strong interpersonal skills.
What Youll Do
- Provide high-level and comprehensive administrative support to various leaders including complex calendaring detailed travel plans and agendas.
- Set up and process requests for meetings of varying degrees of complexity while protecting time exerting sound judgment in prioritizing events and considering all logistics needed for each request (rooms or locations video time zone considerations etc.).
- Prioritize and follow up on any time- or document-related requests.
- Point of Contact for additional external and internal requests related to projects assistants vendors outside counsel etc.
- Coordinate meetings documents and other aspects as needed across multiple teams
- Coordinate schedules and logistics for visiting guests.
- Prepare and file expense reports and invoices.
- Work autonomously to manage quickly changing priorities and keep everything running smoothly and effectively.
- Support contract processing including DocuSign execution and filing in the contract database as appropriate.
What Youll Bring
Essential -
- Minimum of 3 years of experience as an administrative or executive assistant with a strong preference for experience in the bioscience field.
- Exceptional organizational and time management skills with the ability to prioritize effectively in a fast-paced environment
- Excellent communication and interpersonal skills with the ability to interact professionally with all levels of staff both internally and externally.
- Executive decision-making skills with little input/feedback and sound judgment.
- Experience thriving in an ambiguous environment and can manage multiple priorities simultaneously.
- Strong attention to detail and a commitment to accuracy.
- Discretion and the ability to maintain confidentiality.
- Ability to react positively and quickly to last-minute changes in logistics or needs.
- Experience with organizations undergoing significant change and the ability to manage through change successfully.
- Advanced technology proficiency; confident in communicating virtually and learning new office tools. Experience with Google Applications Slack Microsoft Office and Salesforce is a plus.
Compensation
The Redwood City CA base pay range for a new hire in this role is $106000.00 - $146300.00. New hires are typically hired into the lower portion of the range enabling employee growth in the range over time. Actual placement in range is based on job-related skills and experience as evaluated throughout the interview process.
Benefits for the Whole You
Were thankful to have an incredible team behind our work. To honor their commitment we offer a wide range of benefits to support the people who make all we do possible.
- Provides a generous employer match on employee 401(k) contributions to support planning for the future.
- Paid time off to volunteer at an organization of your choice.
- Funding for select family-forming benefits.
- Relocation support for employees who need assistance moving
If youre interested in a role but your previous experience doesnt perfectly align with each qualification in the job description we still encourage you to apply as you may be the perfect fit for this or another role.
#LI-Onsite
Required Experience:
IC
Employment Type
Full Time
