Job Cost Accountant Claims Manager

• Monitor and track all project-related costs including labor materials subcontractors and overhead expenses.
• Prepare and maintain detailed job cost reports for active projects identifying discrepancies and budget overruns.
• Review and reconcile job cost information against estimates and actual expenditures.
• Assist in the preparation of project budgets working closely with estimators project managers and other stakeholders.
• Analyze cost variances and provide explanations to management for budget discrepancies.

• Ensure accurate allocation of costs to the correct job cost codes and categories.
• Assist with the preparation of cost forecasts and projections to ensure timely completion of projects within budget constraints.
• Track and manage change orders and supplemental requests ensuring they are accurately reflected in the projects financial reporting.

• Prepare monthly financial statements and cost reports for project stakeholders including management and the finance team.
• Ensure that all financial reports comply with accounting standards company policies and industry regulations.
• Review and report on job cost reports to identify any variances from estimated budgets or schedules.

• Partner with project managers estimators and subcontractors to ensure all job-related costs are captured and documented.
• Assist project teams in interpreting job cost reports and advising on cost-saving opportunities or necessary adjustments.
• Participate in project review meetings to track progress and update financials.

• Ensure compliance with all company policies and procedures regarding financial reporting and project cost management.
• Prepare records for internal and external audits as needed.
• Maintain proper documentation and backup for all job costs change orders and related financial transactions.

• Work to identify process improvements to streamline job cost accounting reporting and forecasting.
• Stay current with industry trends and best practices to improve job cost accuracy and financial reporting.

• Receive review and enter claims data from insurance carriers homeowners and commercial property owners into the companys system.
• Ensure all claims are documented accurately and in a timely manner verifying all necessary information is included for further processing.
• Maintain records of insurance claims and ensure all required documentation such as loss descriptions damage assessments and estimates are collected.

• Serve as the primary point of contact between the company and insurance carriers regarding claims for restoration projects.
• Communicate with insurance adjusters and other third parties to facilitate the claims process ensuring all required information is received and processed quickly.
• Collaborate with insurance adjusters to clarify claims details scope of work and any policy or coverage questions.

• Communicate with customers to confirm claim details schedule inspections and provide information about the restoration process.
• Work with the project team to ensure accurate scope and cost estimates are included in claims and assist with resolving discrepancies.

• Track and follow up on the status of claims to ensure they are processed promptly and resolve any issues with the claims as they arise.
• Work with insurance companies and clients to clarify coverage details and resolve disputes or delays in the claim process.
• Assist in managing the documentation for any changes updates or adjustments to the claim during the project lifecycle.

• Ensure compliance with all insurance requirements policies and industry regulations throughout the claims intake and processing process.
• Maintain a detailed log of all claims activity ensuring timely follow-up and resolution in line with company policies.

• Work closely with the accounting and project management teams to ensure that claims are processed in alignment with job costs and financial reporting.
• Ensure that project documentation including estimates and invoices is aligned with the submitted claim for accurate reporting.

• Job Costing Accuracy & Budget Control
• Claims Intake Efficiency & Accuracy
• Financial Reporting & Documentation
• Customer & Stakeholder Satisfaction
• Discrepancy Resolution & Problem-Solving
• Process Improvement & Continuous Development
• Workload Management & Time Management
• Subcontractor and Vendor Coordination

• Job Costing & Financial Acumen: Strong knowledge of job cost tracking cost allocation and financial reporting within the construction and restoration industry.
• Insurance Claims Knowledge: Understanding of insurance processes including claims intake documentation and communication with carriers.
• Strong Analytical Skills: Ability to analyze financial data claims details and cost reports to identify discrepancies and variances.
• Attention to Detail: High level of accuracy in entering tracking and reviewing financial and claims data.
• Strong Communication Skills: Ability to effectively communicate with insurance companies clients and internal teams.
• Time Management: Ability to manage multiple projects and tasks efficiently while meeting deadlines.
• Customer Service Oriented: Professional and empathetic communication with customers and insurance providers to ensure a smooth process.
• Organizational Skills: Ability to manage multiple claims and job costs while maintaining accurate records.
• Proficiency in Accounting & Claims Software: Skilled in using accounting software (e.g. QuickBooks Microsoft Excel) and claims management tools (e.g. Xactimate RMS).
• Problem-Solving: Ability to resolve discrepancies between job costs and claims and manage challenges in the claims process.
• Collaboration: Ability to work effectively with various teams including project managers estimators and insurance adjusters.

• Bachelors degree in Accounting Finance Business Administration or a related field.
• Minimum of 2-3 years of experience in job cost accounting or claims processing preferably in the construction disaster restoration or insurance industry.
• Knowledge of insurance claim processing and documentation.
• Proficiency in accounting software (e.g. QuickBooks Microsoft Excel or similar systems).
• Excellent organizational skills and attention to detail.
• Strong communication skills both verbal and written.
• Ability to work independently and collaboratively within a team.

• Experience with construction or disaster restoration claims processes including knowledge of estimating software (e.g. Xactimate).
• IICRC or similar certifications are a plus.
• Experience in customer service or client-facing roles.
• Knowledge of insurance claim management systems or RMS (Restoration Management Software).

• Must be able to communicate and converse with customers over the phone and face to face.
• Must be able to stay in a stationary position up to 80% of the time.
• The person in this position needs to occasionally move about inside the office to access file cabinets office
• machinery etc.
• Constantly operates a computer and other office productivity machinery such as a calculator fax machine copy machine and computer printer.
• Must be able to observe and perceive information on a computer and documents.

Since 1966 Paul Davis has been an industry leader in the areas of property damage mitigation reconstruction and remodeling. With more than 370 offices in our franchise network the company serves residential institutional and commercial customers and clients across the United States and Canada.

We have built our heritage one project at a time establishing a reputation for performance integrity and responsibility among customers and carriers alike. Whether property damage is caused by water fire smoke storms or other disasters we deliver on our promise to deliver excellence expertise and a customer experience that is second to none. At Paul Davis our passion for quality drives everything we do.

Our Vision:

To Provide Extraordinary Care While Serving People In Their Time Of Need.

Our Values:

Deliver What You Promise

Respect The Individual

Have Pride In What You Do

Practice Continuous Improvement

Our Mission:

To provide opportunities for great people to deliver Best in Class results