Executive Assistant I 499947

Toledo - USA

Monthly Salary: $ 43888 - 65832

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Title: Executive Assistant I

Department Org: Resid Prgm-Administrative - 107310

Employee Classification: J1 - Salaried Full Time HSC

Bargaining Unit:Professional Staff Association

Primary Location: HSC C

Shift:1

Start Time:8:00am End Time:4:30pm

Posted Salary: $43888 - $65832

Float: False

Rotate: False

On Call: False

Travel: False

Weekend/Holiday: False

Job Description:

This role is responsible for maintaining the Designated Institutional Officials (DIO) day-to-day schedule and long-term calendar. Preparing and gathering from colleagues across the division and university a high volume of meeting and briefing materials; independently initiating and responding to correspondence on behalf of the DIO with important internal and external stakeholders. Completing (or distributing/tracking progress on) action items arising from workflow; managing all logistics for travel; directing routine office operations; and serving as an ambassador on behalf of the office. Will often be the first point of contact to multiple constituencies including members of the Presidents Cabinet and Deans Trustees of the University as well as donors volunteers and prospects that are the focus of UToledos advancement mission. Responsible for providing analytical support project coordination and supervision to support staff.

Responsible for appropriately navigating highly sensitive and confidential information in cooperation with and for the DIO. Will develop familiarity and cultivate professional relationships with senior administrators at the university. This is essential to their responsibility for anticipating and troubleshooting routine and unique matters that arise.

Minimum Qualifications:

Bachelors 1 years of progressive responsible Administrative or secretarial experience for management or 3 years of progressively responsible administrative experience or support in lieu of education.

Skills:
Proficient in Microsoft Office (Word Excel Outlook PowerPoint Teams) and Adobe Acrobat.
Ability to download and perform basic analysis of data from University of Toledo databases.
Ability to handle confidential matters with discretion.
Strong interpersonal written and verbal communication skills.
Excellent organizational and problem-solving skills.
Commitment to customer service and inclusive excellence.
Ability to work with a diverse group of people at all levels of the organization.

Preferred Qualifications:

* Knowledge of ACGME accreditation standards and processes with experience supporting graduate medical education compliance and program requirements.

*Proficiency in preparing submitting and reconciling travel and expense reports in alignment with institutional and regulatory guidelines.

*Strong organizational communication and problem-solving skills to effectively manage complex and sensitive administrative tasks.

*Demonstrated ability to work independently exercise discretion and maintain a high level of confidentiality.

Conditions of Employment:

To promote the highest levels of health and well-being the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment educational programs or activities on the basis of race color religion sex age ancestry national origin sexual orientation gender identity and expression military or veteran status disability familial status or political affiliation.

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application or for testing or interviewing please contact HR Compliance ator between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.

Required Experience:

Title: Executive Assistant IDepartment Org: Resid Prgm-Administrative - 107310Employee Classification: J1 - Salaried Full Time HSCBargaining Unit:Professional Staff AssociationPrimary Location: HSC CShift:1Start Time:8:00am End Time:4:30pmPosted Salary: $43888 - $65832Float: FalseRotate: FalseOn Cal...