Executive Assistant
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Job Location:
Irvine, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Primoris Gas Operations which consist of companies such as Q3 Contracting ARB Primoris Distribution Services Snelson and Pipejacking Trenchless has over 60 years of experience working in the natural gas distribution industry. Over this time we
have maintained numerous customer relationships spanning more than two decades. Providing a safe environment quality workmanship and exceptional value to our customers is the foremost focus of our operations.
ARB has an immediate opening for an Executive Assistant for our Underground Division in Irvine CA.
DUTIES AND RESPONSIBILITIES:
- Daily general administrative support: provide support to Vice Presidents Division Managers Field Personnel and other departments as needed.
- Bids/RFPs: Maintain bid calendar. Coordinate and aid in complete accurate and prompt responses for proposals bid packages and prequalifications. Maintain/update project experience resumes and other bid files for bid packages. Also act as a liaison between contracts and insurance departments.
- Event Planning: both large- and small-scale including golf tournaments airshow charity events in-house luncheons off-site meetings restaurant reservations retirement dinners etc.
- Accounts Payable: work closely with AP department and staff for check requests coding setting up new vendors and approving invoices. Maintain Imprest Checking Account.
- Corporate Reports: Collect data from several different resources and prepare reports by their deadlines. Prepare and maintain organizational charts.
- Concur SAP: Manage monthly multiple expense reports for Management Team. Track down receipts fill out missing receipt forms coding accessibility train other employees answer employee questions and resolve issues.
- Travel Arrangements: Plan and execute logistics such as flights hotels car rental car services convention registration activities etc.
- Meeting Coordination: Coordinate meetings and meeting room bookings via Outlook/Zoom
- Manage multiple ticket accounts for clients and vendors
- Other job-related miscellaneous duties such as: special projects as needed ordering office supplies and business cards distributing mail maintaining office printers updating seating charts submitting IT requests etc.
EXPERIENCE:
- Administrative: 5 years (preferred)
QUALIFICATIONS:
- Experience in construction industry a plus
- Proficient in Microsoft Office (Outlook Excel Word PowerPoint)
- Ability to interact with C-level internal/external Executives
- Able to exercise strict confidentiality
- Convey professionalism
- Ability to work with minimal supervision in a fast-paced environment
- Multi-task and perform under pressure
- Ability to perform duties with speed and accuracy
- Excellent written and verbal communication skills
- High attention to detail
- Self-reliant and resourceful
- Must be able to maximize the benefits of computer technology and stay up to date with the newest technologies
SCHEDULE:
- Monday - Friday
- 7:30 am 4:30 pm
- Some overtime required (as needed)
BENEFITS INCLUDE:
- Competitive compensation is paid weekly.
- Best-in-class; Medical Dental Vision and LTD/STD.
- 401(k) with company match vested day-one.
- Employee Stock Purchase Plan ESPP.
- Paid Time Off Holiday Pay and Community Service Paid Time
- Pet Coverage For our Furry Friends
- Legal Assistance Coverage
- Award-winning safety
- And more
EEOStatement:
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.
ThirdParty AgencyNotice:
Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information please review theKnow Your Rightsnotice from the Department of Labor.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Primoris Services Corporation is the parent company of multiple diversified construction and engineering firms that is building sustainable infrastructure needed in a growing world.
