Administrative Specialist 2, Bilingual English & Spanish Preferred
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Job Location:
Medford, OR - USA
Monthly Salary:
$ 4207 - 5842
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Initial Posting Date:
09/29/2025Application Deadline:
10/14/2025Agency:
Department of Human ServicesSalary Range:
$4207 - $5842Position Type:
EmployeePosition Title:
Administrative Specialist 2 Bilingual English & Spanish PreferredJob Description:
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by ourEquity North Starand our vision for a positiveRiSE organizational culturethat advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups women individuals with disabilities veterans LGBTQIA2S community members and others to help us achieve our vision of a diverse and inclusive community.
Are you fluent in English and Spanish Our diverse communities benefit from bilingual support. While not a requirement preference will be given to candidates who possess this valuable skill.
Opportunity awaits!
Are you someone who enjoys keeping things organized and helping others succeed If youre ready to contribute to a team that values service and community join our team as an Administrative Specialist 2 wed love to hear from you.
Summary of Duties
As an Administrative Specialist 2 you will:
Help run the office smoothly by supporting daily tasks and assisting managers with business operations.
Make sure the office follows rules and policies especially around facilities requests and safety.
Manage office supplies equipment and vehicles and take care of maintenance or replacement needs.
Guide and support staff with their work and share feedback with managers to improve office processes.
Look for ways to improve how the office works and suggest changes to make things more efficient.
Represent the organization at community events by supporting setup active participation and post-event activities.
Minimum Qualifications
Three years of secretarial or administrative support experience that includes:
coordinating office procedures
preparing narrative and statistical reports
andadministrative data collection and analysis;OR
An associate degree in general office occupations and two years ofsecretarial or administrative support experience that includes:
coordinating office procedures
preparing narrative and statistical reports
andadministrative data collection and analysis; OR
An equivalent combination of education and experience.
Essential Attributes
We are looking for candidates with:
Experience working collaboratively across teams or programs in a leadership capacity.
Experience independently using critical thinking to make sound decisions and solve problems.
Experience providing respectful responsive and inclusive service to a diverse range of individuals or communities.
Experience managing projects or tasks using tools like Excel PowerPoint or other digital programs.
Experience clearly sharing information to various audiences both in writing and verbally.
Experience effectively managing workloads to meet deadlines and adapt to changing priorities.
Experience taking initiative to research analyze information and navigate administrative processes with minimal direction.
Preference will be given to candidates that are bilingual in Spanish and English.
Working Conditions
The primary work location for this position is the Collaborative Office in Medford (673 Market Street). Regular weekly presence is required in all district offices: Medford Ashland and White City.
Frequent travel is required to work in other district offices and to attend meetings and trainings as needed. Some trainings may require overnight travel.
The work schedule is Monday to Friday 8 am to 5 pm PT with possible fluctuations based on service needs.
There may be occasional requirements for compensated overtime including evenings and weekends.
Duties for this role will be performed in an office setting; some work may also be conducted in the community as needed.
You may work with individuals experiencing trauma or crisis some who may have difficulty managing their emotions.
Quick decision-making may be necessary to ensure the safety of yourself and others.
Attention all candidates! A cover letter is encouraged but not required. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Your application materials are used to determine your starting salary range. Please ensure that all education and experience you would like considered are included in your application materials. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application. You can attach multiple files in this area at once.
The State of Oregon does not request or require your age date of birth attendance or graduation dates from an educational institution during the application process. If you are selected as the final candidate and a degree is listed as a minimum qualification for the position please be prepared to provide verification of your completed education before moving forward in the hiring process.
Artificial Intelligence (AI) Usage: The use of outside resources such as Artificial Intelligence software during applicant skill assessments examinations and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
Background Checks and Requirements
If selected as a finalist we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire you will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
A valid drivers license and acceptable driving record are required for this position.
Benefits
ODHS Employee Resource Group communities that promote shared learning.
Cost of Living Adjustments.
Annual salary increases (until you reach the top of the listed salary range).
Amazing benefits package.
Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference
Veterans preference
General Information
This is a permanent full-time position and is represented by the Service Employees International Union (SEIU).
This recruitment may be used to fill future vacancies in the same classification.
Contact Information
Please contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA) and application or Job-specific questions.
Please include the job requisition number: REQ-187829.
Recruiter: Amanda Alvarado.
Email:
Phone (call or text): .
Required Experience:
IC
Key Skills
- Administrative Skills
- Time Management
- Diplomatic Skills
- Listening Skill
- Languages Fluency
- Organizational Skill
- Pressure Management
- Discipline Skills
- Communication
- Relationship Management
- Client Services
- Flexibility
- IT Skill
- Orderly Condition
- Secretarial Skill
