Administrative Assistant
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Job Summary
Provide the following administrative duties for the property management team and Tulsa office:
- Communication Organizational skills and Team support are crucial in this position.
- Front Desk/Receptionist Front Office Point Person; Must possess a professional presence and telephone voice
- Sort and distribute mail on daily basis.
- Order and stock supplies as needed.
- Excellent typing grammatical writing and proofing skills are required.
- Prepare and send correspondence (tenants vendors owners): insurance letters delinquent letters.
- Maintain database for tenant insurance verification. Compare certificates to requirements in lease. Request updated information or certificates as necessary.
- Update and record documentation in IMPAK or other software
- Call insurance companies to request new certificates as needed.
- Maintain and update all tenant lease files including filing of correspondence and other information.
- Scan leases into Yardi and contracts to Sharepoint; update Sharepoint.
- Develop and maintain tenant rosters vendor lists insurance lists HVAC lists maintenance contracts etc
- Take maintenance calls. Input Work Orders. Work with managers/tenants to resolve work orders/calls.
- Assist with any reporting requirements of the property owner including compiling assembling supervision of the final product copying distributing and mailing.
- Coordinate special events and documents i.e. fire drills newsletters tenant surveys welcome packages.
- Gain knowledge of the tenants location in each building contact persons the nature of their business etc.
- Attend and complete required safety training
- Other Duties as Assigned.
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
About Company
Commercial real estate leader in Oklahoma City and Tulsa. We handle sales, leasing and management and are experts in office, retail, industrial and apartments.
