Project Coordinator Senior
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Site: The Brigham and Womens Hospital Inc.
1. Provides direct administrative support to the Division Chief and Administrative Director.
2. Supports divisional operations initiatives and projects under the supervision of the Division leadership team.
The position requires exceptional organizational skills judgment and discretion. Key responsibilities include complex calendar and meeting management coordination of projects and initiatives travel arrangements expense reconciliation general executive support and office management. The ideal coordinator is a highly motivated individual who shows initiative is goal-oriented and possesses strong problem-solving and multi-tasking skills with the ability to work independently as well as collaboratively within a team.
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Principal Duties and Responsibilities
1. Calendar & Meeting Facilitation
Plans manages and facilitates meetings seminars and conferences for the Division Chief Administrative Director and divisional leadership.
Responsibilities include:
o Obtaining and organizing planning information.
o Reserving locations and coordinating A/V catering and other logistics.
o Preparing agendas schedules and materials.
o Coordinating attendance and communication with internal and external stakeholders.
o Managing budgets and expenses related to meetings or events as necessary.
2. Project Support
Provides project support on new and ongoing divisional initiatives.
Manages day-to-day operational aspects of assigned projects.
Takes ownership of projects under the direction of the Division Chief and Administrative Director.
Makes decisions and executes project assignments through research collaboration and knowledge of hospital/departmental operations.
3. Domestic and International Travel Coordination
Prepares and manages domestic and international travel arrangements for Division Chief.
Corresponds with sponsoring institutions professional societies and conference organizers.
Prepares detailed itineraries and ensures all logistics are confirmed.
4. Expense Reporting
Monitors and reconciles Division Chief and Administrative Directors expenses.
Collects organizes and prepares information for submission of domestic and international travel and other reimbursements in compliance with hospital policies.
5. Executive Support
Provides day-to-day executive-level support to the Division Chief and Administrative Director.
Answers screens and routes calls; responds to inquiries within scope of knowledge.
Communicates effectively with Division Departmental and hospital leadership on behalf of the Division Chief and Administrative Director.
Drafts and edits correspondence and documents.
Maintains confidential records and filing systems.
Opens reviews and distributes incoming mail and correspondence.
6. Office Management
Oversees general office operations to ensure continued workflow.
Oversight of the divisions weekly payroll.
Coordinates requests for facilities/engineering IT telephones and other required services.
Manages ordering of office supplies and ensures day-to-day operations are supported.
7. Divisional & Other Duties
Attends team meetings and contributes in a positive collaborative manner.
Supports Division initiatives as they are implemented.
Identifies opportunities for process and operational improvement.
Performs other duties as assigned by Division leadership.EducationBachelors Degree Related Field of Study requiredCan this role accept experience in lieu of a degreeYesLicenses and CredentialsExperienceProject management or project support experience 1-2 years requiredKnowledge Skills and Abilities- Ability to prioritize delegate and manage multiple projects and responsibilities simultaneously. - Basic financial/accounting skills. - Strong oral and written communication skills.Physical RequirementsStanding Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 35lbs Carrying Occasionally (3-33%) 20lbs - 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Hybrid45 Francis Street40RegularDay (United States of America)The Brigham and Womens Hospital Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
This position provides high-level administrative and project support to the Division of Trauma and Acute Care Surgery at Mass General Brigham. The role serves two primary functions:1. Provides direct administrative support to the Division Chief and Administrative Director.
2. Supports divisional operations initiatives and projects under the supervision of the Division leadership team.
The position requires exceptional organizational skills judgment and discretion. Key responsibilities include complex calendar and meeting management coordination of projects and initiatives travel arrangements expense reconciliation general executive support and office management. The ideal coordinator is a highly motivated individual who shows initiative is goal-oriented and possesses strong problem-solving and multi-tasking skills with the ability to work independently as well as collaboratively within a team.
---
Principal Duties and Responsibilities
1. Calendar & Meeting Facilitation
Plans manages and facilitates meetings seminars and conferences for the Division Chief Administrative Director and divisional leadership.
Responsibilities include:
o Obtaining and organizing planning information.
o Reserving locations and coordinating A/V catering and other logistics.
o Preparing agendas schedules and materials.
o Coordinating attendance and communication with internal and external stakeholders.
o Managing budgets and expenses related to meetings or events as necessary.
2. Project Support
Provides project support on new and ongoing divisional initiatives.
Manages day-to-day operational aspects of assigned projects.
Takes ownership of projects under the direction of the Division Chief and Administrative Director.
Makes decisions and executes project assignments through research collaboration and knowledge of hospital/departmental operations.
3. Domestic and International Travel Coordination
Prepares and manages domestic and international travel arrangements for Division Chief.
Corresponds with sponsoring institutions professional societies and conference organizers.
Prepares detailed itineraries and ensures all logistics are confirmed.
4. Expense Reporting
Monitors and reconciles Division Chief and Administrative Directors expenses.
Collects organizes and prepares information for submission of domestic and international travel and other reimbursements in compliance with hospital policies.
5. Executive Support
Provides day-to-day executive-level support to the Division Chief and Administrative Director.
Answers screens and routes calls; responds to inquiries within scope of knowledge.
Communicates effectively with Division Departmental and hospital leadership on behalf of the Division Chief and Administrative Director.
Drafts and edits correspondence and documents.
Maintains confidential records and filing systems.
Opens reviews and distributes incoming mail and correspondence.
6. Office Management
Oversees general office operations to ensure continued workflow.
Oversight of the divisions weekly payroll.
Coordinates requests for facilities/engineering IT telephones and other required services.
Manages ordering of office supplies and ensures day-to-day operations are supported.
7. Divisional & Other Duties
Attends team meetings and contributes in a positive collaborative manner.
Supports Division initiatives as they are implemented.
Identifies opportunities for process and operational improvement.
Performs other duties as assigned by Division leadership.
Qualifications
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$52000.00 - $74401.60/AnnualGrade
5EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Patients at Mass General have access to a vast network of physicians, nearly all of whom are Harvard Medical School faculty and many of whom are leaders within their fields.
