Office AdministratorHR Coordinator
Office AdministratorHR Coordinator
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Job Description
Office Administrator/HR Coordinator
Job Description: Office Administrator / HR Coordinator
Position Summary
The Office Administrator / HR Coordinator plays a key rolein supporting the operations of the office while facilitating core HumanResources functions. This role ensures smooth administrative processes assistswith recruitment and onboarding manages payroll documentation and coordinatescompliance for immigrant labor programs. The ideal candidate is organizeddetail-oriented and able to balance administrative efficiency withconfidentiality and professionalism in HR matters.
Key Responsibilities
Office Administration
Support management with scheduling meetingcoordination and documentation needs.
Maintain organized filing systems (both digitaland physical) for company records and employee files.
Human Resources Support
Coordinate and post job postings across internaland external platforms.
Pre-Screen applicants (this can be done overZoom) coordinate & schedule interviews for face-to-face interviews withmanagers.
Assist with reference checks background checksand hiring documentation.
Facilitate new hire orientations for eachdepartment ensuring a smooth onboarding experience.
Collect verify and process all new hirepaperwork ensuring accuracy and compliance for payroll and HR records.
Serve as a point of contact for employeesregarding HR policies and procedures escalating issues as appropriate.
Supports the disciplinary process in accordancewith company policy including involvement in employee terminations.
Responsible for drafting reviewing and filingemployee contracts in compliance with company policies and legal requirements.
Payroll & Compliance
Ensure all employee documentation required forpayroll is complete accurate and submitted in a timely manner.
Liaise with payroll and finance teams to resolvediscrepancies or missing documentation.
Support payroll operations by handlingtimesheets sick leave and vacation tracking wage updates and maintainingemployee payroll reports.
Maintain confidential employee files and adhereto all compliance requirements regarding employment records.
Immigrant Labor Program Management
Oversee and coordinate the full cycle of recruitment forall permanent and temporary team members- including the TFW Program LMIAApplications.
Oversee the administration of immigrant laborprocesses including documentation compliance and communication with externalagencies.
Track visa/work permit timelines and ensuredeadlines are met for renewals and submissions.
Support management in maintaining compliancewith all government labor and immigration regulations.
Act as a liaison between the company employeesand immigration agencies to ensure smooth coordination.
This is a part-time role requiring 1624 hours per weekwith some flexibility in scheduling.
Qualifications
Proven experience in office administration orhuman resources (23 years preferred).
Strong organizational skills with the ability tomanage multiple priorities.
Excellent written and verbal communicationskills.
High level of confidentiality discretion andprofessionalism.
Proficient in Microsoft Office Suite (WordExcel Outlook) and HRIS systems (asset but not required).
Knowledge of payroll processes and employmentlaw is an advantage.
Experience with immigration processes orwillingness to learn is highly valued.
Personal Attributes
Detail-oriented and thorough in documentation.
Adaptable and able to work independently withminimal supervision.
Strong interpersonal skills with the ability tobuild trust with employees and external partners.
Problem-solver who can anticipate needs andrespond proactively.
Please visit our careers page to see more job opportunities.
Required Experience:
IC
Employment Type
Part-Time
