Grant and Contract Coordinator
Grant and Contract Coordinator
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Job Description
Western Washington University with over 15000 students in seven colleges and the graduate school is nationally recognized for its educational programs students and faculty. The campus is located in Bellingham Washington a coastal community of 90000 overlooking Bellingham Bay the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver British Columbia. Western has additional sites in Anacortes Bremerton Everett Port Angeles and Poulsbo. Western is recognized nationally for its successes such as being named one of the top public masters-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report.
Western Washington University is committed to achieving excellence through advancing inclusive success increasing our Washington impact and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship research and creative activity. Westerns greatest strength is the outstanding students faculty staff and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can pursuit of this excellence individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff faculty administration student and external constituents. Further individual employees are expected to have the ability to operationalize sustainability concepts (economic societal environmental) into all aspects of performing their job duties.
The Office of Research and Sponsored Programs (RSP) serves Western Washington Universitys research scholarly and creative communities by assisting with proposal development submission and administration; supports compliance with applicable Federal State and University regulations; serves as the primary point of contact with extramural research sponsors; and provides leadership in supporting and advancing research scholarly and creative activities at Western Washington University.
The Grant and Contract Coordinator works under general direction to negotiate with funding agencies to establish terms and conditions of grant and contract awards conduct preliminary institution-wide review of proposals and provide technical advise regarding alternative formats sources of funding and agency policies to faculty investigators and administrators involved in proposal preparation. This position is within RSPs pre-award group and reports to the RSP Director. It works closely with post-award and compliance staff other campus units including Contracts Student Employment and the Graduate School as well as faculty and students. The position requires the ability to learn quickly and keep up to date on changing regulations and processes manage complex changing priorities and workflows and work collaboratively with colleagues students and staff from a range of disciplines and backgrounds.
The Grant and Contract Specialist is primarily responsible for working collaboratively in teams to develop projects and proposals that support the mission and goals of Western Washington University including: identifying funding opportunities; developing and submitting public and private grant proposals; developing and maintaining accurate records; assisting the RSP team with the development and implementation of internal operating procedures policies guidelines and system improvements; supporting the intramural grant program; and assisting in the development and provision of training for prospective and current PIs.
- Bachelors Degree or equivalent education and experience
- Two years of experience in grants administration
- Demonstrated commitment to work effectively with a diverse group of students faculty staff and external partners
- Documented success in developing federal grant proposals as part of a team
- Experience in project or program development and budgeting
- Excellent skills in written and verbal communication customer service relationship building project management research and analysis tact and diplomacy
- Strong computer skills and experience with spreadsheets and electronic grant tracking applications
- Demonstrated commitment to work effectively with a diverse group of internal and external stakeholders and partners
- Excellent time management and organizational skills
- Ability to complete complex assignments with strict attention to detail
- Ability to self-start and work independently with minimal supervision and with changing priorities and deadlines
- Two or more years of experience in federal proposal preparation and submission in a higher education setting
- Demonstrated experience with post-award functions
- Familiarity with Banner
- Experience facilitating collaborative proposal development
- Demonstrated commitment to work effectively with a diverse group of students faculty staff and external partners
Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.
Western Washington University (WWU) is an equal opportunity compliance with applicable laws WWU does not discriminate on the basis of race ethnicity color national origin age citizenship or immigration status pregnancy use of protective leave genetic status sex sexual orientation gender identity gender expression marital status creed religion veteran or military status disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability or any other characteristic protected by federal state or local law in its programs or activities including employment admissions and educational programs. See WWUs Policies onProhibiting Discrimination Based on A Protected Class and Prohibiting Discrimination Based on Sex. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance Title IX and ADA Coordinator Western Washington University Old Main 126 (MS 9021) 516 High Street Bellingham WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation please contactHuman Resources Disability Services 360.650.3751 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (The Clery Act). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Westerns campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security such as policies concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Student Affairs at . The report can be found at: Annual Security and Fire Safety Report.
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.
Required Experience:
IC
Employment Type
Full-Time
