Automotive Deal Clerk Office Assistant
Automotive Deal Clerk Office Assistant
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Job Description
Pay:$20.00 - $24.00 per hour
Job description:
Were Hiring: Deal Clerk / Office Assistant at Our Auto Dealership!
Are you highly organized detail-oriented and enjoy working in a fast-paced environment Our dealership is looking for a Clerical Assistant / Deal Clerk to join our administrative team. This key role supports the office and sales departments by ensuring every vehicle deal is properly processed documented and compliant with company and state regulations.
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Location: 3891 Northwest Ave Bellingham WA 98226
Schedule: Full-Time MondayFriday (Some Saturdays may be required)
8:00am- 5:00pm with 1 hour lunch break
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Key Responsibilities:
Deal Posting & Documentation
Accurately post all vehicle sales (new and used) into the dealership management system (DMS)
Review and verify that all documents related to vehicle sales are complete accurate and signed
Make sure all documents down payments and any additional items needed to comply with qualifying rebates are accounted for
Ensure compliance with all federal state and dealership regulations (including taxes fees financing documents etc.)
Track and follow up on missing paperwork from the sales or finance teams
Prepare deal jackets for submission to accounting and title departments
Process Out of State transactions licensing sales tax and fees for such
Payoff trade ins quickly efficiently and accurately
Clerical & Administrative Support
Maintain organized filing systems (both physical and digital)
Process dealer trades wholesale deals among other duties pertaining to car deal processing
Reconciling and receipting in daily funding for car deals
Coordinate with other departments to resolve deal discrepancies or incomplete files
Handle sensitive customer and deal information with discretion and confidentiality
Communication & Coordination
Communicate with finance managers sales consultants and title clerks to ensure smooth workflow
Have an open flow of communication with your supervisor of any issues you are having maintaining dealership standards or procedures
Respond to internal inquiries regarding deal statuses or document requirements
Be communicative with customers you encounter that may need assistance in understanding the process
Customer service skills is a must
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Qualifications:
Previous experience in a dealership office environment preferred (but not required)
Strong understanding of automotive deal structures and supporting documents a plus
Familiarity with dealership management software (CDK Reynolds & Reynolds Dealertrack etc.)
Proficiency in Microsoft Office (Excel Word Outlook)
Exceptional attention to detail and ability to multitask
Reliable punctual and able to maintain a professional demeanor
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We Offer:
Competitive hourly pay (based on experience)
o $20-$24 per hour (DOE)
Health dental and vision insurance- Eligible the 1st of the month following 60 days of employment
401(k) with up to a 3% company match- Eligible after 6 months of employment can enroll in whichever comes first after waiting period- January 1st or July 1st (must be 21 Yrs. of age)
Sick pay (accrue 1 hour for every 40 hours worked) and vacation pay begins after one year of employment. 6 paid holidays (after 90 days of employment)
We are a Dealer Group of 6 locations and have many opportunities for career growth within the dealership
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Apply Today!Interviews will be scheduled; there will be no walk-in appointments. Were excited to meet you and see how you can contribute to our growing team!
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Be the backbone of our deal processing and help keep the wheels turning at Cortes Auto Group
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
EEOC Statement
The Cortes Auto Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin veteran or disability status.
Employment Type
Full-Time
