Administration Officer
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Job Location:
West Melbourne, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About the College
The Australasian College for Emergency Medicine (ACEM) is a not-for-profit organisation responsible for the training assessment and continuing professional development of emergency physicians as well as the advancement of professional standards in emergency medicine in Australia and Aotearoa New Zealand.
We are a specialist medical College of over 130 employees driven by a strong purpose positive environment and a CEO and Executive Leadership team who are dedicated to upholding our commitment to supporting our membership base staff and core values of Equity Respect Integrity and Collaboration.
Description
The Position
We have an exciting opportunity within our Education and Training department for an Administrative Officer working as part of the team responsible for managing the applications for international medical graduates applying for our specialist training program either in Australia or New Zealand.
The role of Administration Officer is an essential component of our daily operations and will include responsibilities such as:
Processing applications and supporting applicants
Supporting the delivery of interviews
Establishing and building strong relationships with key stakeholders
Updating the relevant databases in a timely manner
Skills and Attributes
To be successful in this role you will require the following skills and attributes:
Proven administration experience with the familiarity of continuous improvement
Familiarity with the processes of the regulatory medical bodies in Australia and New Zealand including the Medical Board of Australia and the Medical Council of New Zealand
The ability to effectively communicate with international applicants senior clinical staff regulatory bodies and colleagues.
Demonstrated experience managing data across software programs and the ability to learn new IT skills
Strong attention to detail and accuracy
A commitment to handling sensitive and confidential information with discretion
Strong written and oral communication skills.
Efficient planning and time management skills
The ability to solve problems as they arise
Whats on Offer
ACEM offers excellent staff benefits including:
- Working for an organisation with a purpose
- Flexible work arrangements within a hybrid work environment
- Access to Member Advantage offering a range of discounts across travel dining shopping and health and wellbeing
- Health and wellbeing initiatives
- Option to work 9 days in a fortnight but be paid for 10 days
- Active corporate social responsibility
- Convenient location to Flagstaff Gardens and Public Transport
We will consider applicants willing to work Full-Time (1.0FTE) or Part-Time (0.8FTE).
Applications will be assessed for shortlisting as they are received so dont hesitate to Apply Now! Please note that the application deadline for this role is 20 October 2025.
To Apply
For a full Position Description please visit our website --> Work with us -- > Opportunities at ACEM.
To be considered you must have the right to work in Australia and your application should contain a cover letter and a resume.
For further information or questions about the position please contact People Culture and Experience via or on (03).
Application Disclaimer:
Please note that we only advertise vacancies on the following platforms: Seek EthicalJobs and Do Good Jobs. To ensure your application is considered please apply only through the platforms listed above.
ACEM acknowledges and pays respect to the Traditional Custodians of the lands across Australia on which our members live and work and to their Elders past and present. We pay respect to the Wurundjeri people of the Kulin Nation as the Traditional Custodians of the unceded land on which ACEMs office stands.
ACEM acknowledges Māori as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.
Everyone is welcome: ACEM is dedicated to fostering a diverse equitable and inclusive environment that welcomes people with all physical and cognitive abilities and all neuroprocessing patterns as well as individuals from all racial ethnic linguistic and national backgrounds and with all sexualities gender identities ages religions and educational and socioeconomic statuses.
Required Experience:
Unclear Seniority
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
