DDS Administrative Office Support #ARSH0005, ARSH0006, ARSH0008, ARSH0250, ARSH0364

Title: DDS Administrative Office Support - #ARSH0005 ARSH0006 ARSH0008 ARSH0250 ARSH0364

State Role Title:Admin and Office Spec III

Hiring Range: Starting pay is $20.00 per hour.

Pay Band: 3

Agency: Dept for Aging & Rehab Svcs

Location:Aging & Rehab Svcs

Agency Website:

Recruitment Type: General Public - G

Are you organized detail-oriented and ready to make a difference Were looking for five Administrative Office Support professionals to provide vital clerical and administrative support in a mission-driven environment. Join our team today! We are hiring for each of our locations: Fairfax Richmond Roanoke or Norfolk!

Apply now:

Job Duties:

We are seeking multiple detailed-oriented and reliable Administrative Office Support professionals to join our team. This part-time role is perfect for individuals who enjoy keeping things organized and assisting others. The ideal candidates will provide a wide range of clerical and administrative support to ensure daily operations are handled efficiently accurately and timely. This is an excellent opportunity for someone who likes being at the center of operations is comfortable juggling multiple responsibilities and is looking for exposure to a variety of office functions providing experience that can help build a long-term career path. While there are no benefits offered at this time this position does come with competitive pay and opportunities to learn new skills expand responsibilities and potentially grow into future opportunities within the organization. This is the perfect opportunity to be part of a supportive team and contribute to the smooth operations of the office without the demands of a full-time role.

Duties include but are not limited to:

• Using Amazon Web Services (AWS) to provide receptionist telephone coverage by assisting callers with general inquiries redirecting calls to staff and annotating the case worksheet display with actions taken.
• Providing front desk coverage by greeting all visitors and ensuring they have warranted business purposes before granting access to the office.
• Ensuring visitors log is correctly maintained.
• Maintaining sensitivity and professionalism during interactions with internal and external customers.
• Performing timely actions on tasks with no significant delays.
• Providing general office support.
• Promptly requesting obtaining and/or documenting functional medical and vocational information related to disability claims from medical and non-medical sources.
• Attending ongoing training and meetings as deemed necessary and may be cross trained in other functional areas of the office such as validation on site scanning filing mailroom duties performing follow-up/other phone calls CD processing vendor file and tasks related to consultative examinations.

Other duties and/or special projects as assigned.

Completes duties and/or projects as needed or directed by supervisor.

Locations: Richmond Fairfax Norfolk or Roanoke.

Minimum Qualifications:

The ideal candidate will be:

• Able to work between 20 30 hours per week.
  
• Flexibility of hours and schedule is at the discretion of the supervisor and office and may be dependent on needs.
• During mandatory training may be required to report/work during specific hours.
• Strong organizational skills and attention to detail.
• Ability to accurately interpret and apply position related policy and procedures including HIPAA.
• Ability to organize/prioritize work and make independent decisions.
• Ability to work cooperatively with staff to ensure timely and accurate task completion.
• Excellent verbal and communication skills.
• Proficient in the use of PC and position related software applications.

Additional Considerations:

• Previous administrative or office support experience is a plus.

Special Instructions:

To be considered for this position you must complete an application through PageUp and submit a résumé.

• Must pass HSPD-12 federal credentialing.
• Legally authorized to work in the United States and will not now or in the future require sponsorship by the employer.

• This has been designated a sensitive position under Va. Code 2.2-1201.1. The Social Security Administration (SSA) will conduct an extensive fingerprint-based criminal history check and credentialing process on all final candidates. All job offers will be contingent upon the applicant successfully passing the required SSA background process.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Contact for assistance.

Minorities Individuals with disabilities Veterans AmeriCorps Peace Corps and other National Service Alumni are encouraged to apply.

To Apply:

Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginias New Recruitment Management System. Mailed emailed faxed or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Contact Information:

Name: Human Resources

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.